Join A Fantastic Berkshire School – Educational Visits Coordinator Wanted!

Marchant Recruitment; Newbury; On-site; GBP 24,000 - 30,000; Full time

Job summary

Marchant Recruitment is seeking an Educational Visits Coordinator for a well-established school in Newbury. You will support planning and administration of school trips, enrichment activities and off-site visits, working closely with teaching staff and leaders to ensure all safety and administrative procedures are completed.

Key responsibilities include coordinating bookings, keeping records, collecting consent forms, liaising with parents and venues, and assisting with risk assessments.

Qualifications

• Background in administration or event coordination.
• Experience with school visits is highly desirable.
• Excellent organisation and ability to manage multiple deadlines.
• Strong communication with stakeholders.
• Careful, methodical approach to documentation and safety.

Responsibilities

• Coordinate trip bookings, transport, accommodation and activities.
• Maintain records of proposed and approved visits.
• Collect consent forms and pupil information.
• Liaise with parents, staff, transport providers and venues.
• Assist with risk assessments and visit documentation.
• Monitor deadlines, payments and paperwork before visits.

Skills

Administration

Event coordination

Travel planning

Organisation

Communication

Job description

Location: Newbury, Berkshire
Job Title: Educational Visits Coordinator
Start Date: ASAP
Salary: Dependent on experience
Contract Type: Full-time

About the School

A well-established school in Newbury is seeking a highly organised Educational Visits Coordinator to support the planning and administration of school trips, enrichment activities and off-site visits. This is an excellent opportunity for an administrator who enjoys coordinating logistics and understands the importance of thorough preparation when organising activities involving pupils.

About the Role

You will work closely with teaching staff and school leaders to coordinate educational visits and ensure the relevant administrative and safety procedures are completed.

Key responsibilities include:

• Coordinating trip bookings, transport, accommodation and activity arrangements.
• Maintaining records of proposed and approved educational visits.
• Collecting consent forms and relevant pupil information.
• Liaising with parents, staff, transport providers and external venues.
• Supporting the completion and checking of risk assessments and visit documentation.
• Monitoring deadlines, payments and essential paperwork ahead of each visit.

The Ideal Candidate

• Previous experience in administration, event coordination or travel planning.
• School or educational visits experience is highly desirable.
• Excellent organisational skills and the ability to manage multiple deadlines.
• Strong communication skills and confidence liaising with different stakeholders.
• A careful, methodical approach to documentation and safety procedures.

An enhanced DBS check will be required in line with the role.