Clinical Audit Administration and Secretarial Assistant

Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust; Doncaster; On-site; GBP 24,000 - 26,000; Full time

Job summary

A leading healthcare trust in Doncaster is seeking a Band 3 Secretarial Support. The role involves providing essential secretarial assistance to the clinical audit team, ensuring efficient communication and administrative functions. Candidates should possess recognized IT qualifications and relevant office experience, with strong interpersonal skills and attention to detail. This position offers a chance to contribute to a diverse and inclusive workplace while supporting vital healthcare operations.

Qualifications

• Experience in a busy office environment.
• Proficiency in Microsoft Office and meeting administration.

Responsibilities

• Provide secretarial and administrative support to the clinical audit team.
• Coordinate meetings, manage correspondence, and maintain records.
• Prepare agendas, take minutes, and support local audit activities.

Skills

Interpersonal Skills

Communication Skills

Organization

Attention to Detail

Education

GCSE English

GCSE Mathematics

Recognized IT Qualification

Tools

Microsoft Office

Job description

Employer: Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust

Job Details

• Location: Doncaster Royal Infirmary, Doncaster
• Salary: £24,625 - £25,674 Pro Rata Per Annum
• Closing Date: 14/04/2025 23:59

Position: Band 3 Secretarial Support

Job Overview

Provide effective secretarial support to the clinical audit team, including coordinating meetings, managing correspondence, maintaining records, and supporting administrative functions to ensure smooth operations within the team.

Main Duties

1. Perform secretarial and administrative duties for the clinical audit team.
2. Type correspondence, reports, and documents accurately and promptly.
3. Act as a communication focal point for the team.
4. Maintain confidential electronic and manual records.
5. Coordinate diary management and meeting arrangements across divisions.
6. Oversee room bookings and meeting logistics.
7. Prepare and support meetings, including agenda production, minute-taking, and distributing papers.
8. Contribute to administrative procedures and local audit activities.
9. Support retrieval and delivery of medical records for audits as needed.

Organizational Context

DBTH is a leading acute trust serving over 440,000 people across Yorkshire, employing over 7,000 staff. The organization values a culture of care and supports flexible working arrangements. We are committed to diversity and inclusion, encouraging applications from underrepresented groups and offering various employee benefits.

Application Requirements

Applicants should review the attached job description and person specification. Original certificates of qualifications listed as essential must be presented if shortlisted.

Person Specification

Essential Qualifications: Recognized IT qualification (e.g., RSA 3, NVQ 3, ECDL) and GCSE English and Mathematics or equivalent.

Experience & Knowledge: Experience in a busy office, knowledge of office procedures, proficiency in Microsoft Office, and experience in meeting administration and minute-taking.

Desirable: Healthcare secretarial experience, familiarity with Trust systems (e.g., Monday.com), and involvement in service improvement initiatives.

Skills & Attributes: Strong interpersonal and communication skills, flexibility, organization, initiative, attention to detail, and ability to work both independently and as part of a team.

Additional Information

Use of AI in application writing should be personalized. All correspondence will be via email. Successful candidates will undergo NHS employment checks, including identity, eligibility, references, qualifications, DBS, and occupational health assessments. The Trust reserves the right to close the advert early if necessary.