eBilling Assistant

Hogan Lovells Cadwalader; Greater London; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Hogan Lovells Cadwalader in London is seeking an eBilling Assistant to support our finance team with invoicing processes and portal management. You will generate and upload electronic invoices and coordinate with global finance colleagues.

The role offers hybrid working, 35 hours per week, with flexibility to balance from office and home, and requires knowledge of Elite 3E and GCSE/A-Level-equivalent education.

Qualifications

• GCSE or A-Level equivalent education.
• Experience with Elite 3E eBilling.

Responsibilities

• eBill Generation and Upload - Creating and submitting electronic invoices through client-specific eBilling platform.
• Portal Management - Maintaining and updating the eBilling portal to ensure accurate and timely submissions.
• Issue Resolution - Troubleshooting upload failures, addressing missing data, and resolving discrepancies flagged by alert systems or client feedback.
• Global Coordination - Liaising with finance staff, partners, personal assistants (PAs), and international finance teams to ensure smooth billing workflows.
• Accrual Reporting - Coordinating the submission of accrual information to meet client reporting requirements.

Skills

eBilling experience

Education

A-Level / GCSE equivalent

Tools

Elite 3E

Job description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Job Title

eBilling Assistant

Office Location

London

Department

The primary departments of the Finance function are Billing, Business Control, Cash Office, Partners Matters, Salaries, Financial Analysis, Financial Systems and Reporting. The department is responsible for handling all financial matters in respect of the London office and the co-ordination of financial affairs in the international offices. The eBilling team consists of four eBilling Analysts, six eBilling Assistants and one eBilling Administrator.

Working Hours

35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.

Key Responsibilities

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services. All members of the firm participate in our Responsible Business program.

The Role Of The Job Holder Is

• eBill Generation and Upload - Creating and submitting electronic invoices through various client-specific eBilling platform.
• Portal Management - Maintaining and updating the eBilling portal to ensure accurate and timely submissions.
• Issue Resolution - Troubleshooting upload failures, addressing missing data, and resolving discrepancies flagged by alert systems or client feedback.
• Global Coordination - Liaising with finance staff, partners, personal assistants (PAs), and international finance teams to ensure smooth billing workflows.
• Accrual Reporting - Coordinating the submission of accrual information to meet client reporting requirements.

Skills & Experience

Qualifications and Training

• Education to an A-Level standard or equivalent, minimum requirement GCSE standard depending on age and career experience.
• Sound level of eBilling experience with knowledge of Elite 3E.

General Attributes

• Builds and maintains effective working relationships with colleagues, clients and others at work.
• Works effectively as part of a team.
• Enthusiastic, works well under pressure, adapts to change and is willing to improve.
• Demonstrates an interest and understanding of the area in which they are working, uses initiative and applies sound judgement and identifies opportunities for improvement in working practices.

Equal Opportunities Statement

It is the policy of Hogan Lovells Cadwalader to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.

Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.