eBilling Assistant

Hogan Lovells; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Hogan Lovells London is seeking an eBilling Assistant to support the Finance function in managing electronic invoicing processes and portal submissions.

The role involves coordinating with local and international finance teams, generating eBills, resolving upload issues, and contributing to accrual reporting. We offer hybrid working with some time from home and the London office.

Qualifications

• Education to an A-Level standard or equivalent; GCSEs may apply depending on age and experience.
• Sound level of eBilling experience with knowledge of Elite 3E.

Responsibilities

• eBill Generation and Upload - Creating and submitting electronic invoices through client eBilling platforms.
• Portal Management - Maintaining and updating the eBilling portal for timely submissions.
• Issue Resolution - Troubleshooting upload failures and resolving discrepancies.
• Global Coordination - Liaising with finance teams across offices to ensure smooth billing workflows.
• Accrual Reporting - Coordinating accrual information for client reporting requirements.

Skills

eBilling experience

Teamwork

Adaptability

Education

A-Levels/GCSE

Tools

Elite 3E

Job description

Job Title eBilling Assistant
Office Location London
Department Finance

The primary departments of the Finance function are Billing, Business Control, Cash Office, Partners Matters, Salaries, Financial Analysis, Financial Systems and Reporting. The department is responsible for handling all financial matters in respect of the London office and the co-ordination of financial affairs in the international offices. The eBilling team consists of four eBilling Analysts, six eBilling Assistants and one eBilling Administrator.

Working Hours 35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.

Key Responsibilities

• eBill Generation and Upload - Creating and submitting electronic invoices through various client-specific eBilling platform.
• Portal Management - Maintaining and updating the eBilling portal to ensure accurate and timely submissions.
• Issue Resolution - Troubleshooting upload failures, addressing missing data, and resolving discrepancies flagged by alert systems or client feedback.
• Global Coordination - Liaising with finance staff, partners, personal assistants (PAs), and international finance teams to ensure smooth billing workflows.
• Accrual Reporting - Coordinating the submission of accrual information to meet client reporting requirements.

Skills & Experience

Qualifications and Training Education to an A-Level standard or equivalent, minimum requirement GCSE standard depending on age and career experience. Sound level of eBilling experience with knowledge of Elite 3E.

General Attributes

• Builds and maintains effective working relationships with colleagues, clients and others at work.
• Works effectively as part of a team.
• Enthusiastic, works well under pressure, adapts to change and is willing to improve.
• Demonstrates an interest and understanding of the area in which they are working, uses initiative and applies sound judgement and identifies opportunities for improvement in working practices.

Equal Opportunities Statement

It is the policy of Hogan Lovells Cadwalader to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability. Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

Hogan Lovells Cadwalader brings together more than 3,100 lawyers across 36+ worldwide offices, combining global reach with deep sector expertise. Strategically placed at the intersection of business, finance, and government. Working seamlessly across practice areas and borders. Our combination marks a new chapter. Prepare to join teams of people that want you to succeed, where ideas move quickly, support is shared freely, and colleagues help each other grow, creating an inclusive culture where everyone can belong. You’ll be challenged to perform at the highest level in an environment shaped by precision, judgement, and exceptional standards. It’s a culture that expects excellence and gives you the opportunity to develop in every moment. Hogan Lovells Cadwalader is a global law firm with offices in many jurisdictions and countries. Some of the information displayed may not be applicable to the region in which you are applying, your individual situation or the local legal framework. The system uses standard terminology that applies irrespective of whether you are/will be an employee, partner or self-employed.