Events Assistant

TN United Kingdom; Coleraine; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company is seeking an Events Assistant to support the planning and execution of events for the Causeway Coast and Glens Council. The role involves assisting in event organisation, liaising with various stakeholders, and ensuring smooth operations during events. Ideal candidates will have experience in event management, excellent public relations skills, and a strong ability to work within a team. This is a full-time position with expected attendance at events outside regular hours.

Benefits

Paid holidays

Qualifications

• Experience in organising and delivering events.
• Dealing with the public and managing relationships with suppliers.

Responsibilities

• Assist in organising and implementing events and seasonal programmes.
• Coordinate media coverage and publicity for events.
• Implement Health and Safety Procedures for events.

Skills

Event Management

Public Relations

Teamwork

Education

5 GCSEs (Grade A - C) or equivalent

Tools

Microsoft Office

Job description

Exciting new opportunity to work with Causeway Coast and Glens Council as an Events Assistant.

To assist the Events Officer with the preparation, planning, and running of events and seasonal entertainment programmes throughout Causeway Coast and Glens Borough Council.

Salary: £ per hour, increasing to £ after 12 weeks

Hours: 37 hours per week, Monday - Friday 9am-5pm. Attendance is expected at events outside of these core hours during evenings and weekends.

Benefits: Paid holidays

Main Duties and Responsibilities:

• Assist the Events Officer in organising and implementing a full range of events and seasonal programmes.
• Identify new events for Causeway Coast and Glens Borough Council.
• In the absence of the Events Officer, delegate tasks to and supervise staff involved in events.
• Assist in the administration of Council Grants and support voluntary and community groups in event management.
• Seek sponsorship and support for Council events.
• Apply for grant assistance from government departments or relevant bodies.
• Coordinate media coverage and publicity for events.
• Liaise with the Mayor, Councillors, Council Officers/Departments, Public Bodies, Entertainers, Contractors, and Suppliers regarding events.
• Design and produce promotional materials like posters, flyers, tickets, and adverts.
• Handle public enquiries about events.
• Attend events and handle cash collection as required.
• Implement Council's Health and Safety Procedures for events, ensuring safety and insurance coverage.
• Utilise Council resources efficiently for event management.
• Update the events section on the Council's website.
• Participate in post-event evaluations.
• Prepare estimates and source quotations for event services.
• Organise travel and accommodation for overseas performers.
• Arrange refreshments and catering for events.
• Perform administrative duties such as preparing minutes, agendas, and maintaining records.
• Adhere to the Code of Conduct for Local Government employees.

Minimum Qualifications: A minimum of 5 GCSEs (Grade A - C) or equivalent.

Experience Required:

• Organising and delivering events.
• Using Microsoft Office suite.
• Dealing with the public.
• Working in a team.
• Managing relationships with suppliers and external providers.
• Possession of a valid driving license or access to transport.