EA to CEO & Ops Director (Maternity Cover)

Your Chapter; Heald Green; On-site; GBP 28,000 - 36,000; Full time

Job summary

Your Chapter is seeking an exceptional Executive Assistant to join the CEO and Operations Director, providing high level support and ensuring the day-to-day demands of a fast-moving organisation are managed effectively.

This is a 12-month maternity cover starting 1 November 2026, with potential extension. You will manage the CEO's diary, prepare meeting packs, minutes, reports, travel arrangements and expenses, and help coordinate senior meetings while upholding confidentiality and discretion.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or in a similar senior administrative role.
• Experience supporting senior executives or directors.
• Exceptional organisational and diary-management skills.
• The ability to manage multiple priorities and changing deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Confidence communicating with people at all levels of an organisation.
• Excellent minute-taking and document preparation skills.

Responsibilities

• Managing and coordinating the CEO's diary, appointments and meetings.
• Holding regular priority meetings with the CEO to review commitments, actions and upcoming deadlines.
• Supporting the management and prioritisation of emails and correspondence.
• Acting as a professional and confident gatekeeper for the CEO.
• Coordinating Senior Management, Executive, Quality Assurance and other senior-level meetings.
• Preparing agendas, meeting packs, reports and supporting documentation.
• Attending meetings and producing accurate minutes, actions and follow-up points.
• Supporting the preparation of Executive reports, presentations, business information and weekly Chairman reporting.
• Preparing professional correspondence, documents, spreadsheets and presentations.
• Arranging travel and accommodation for the CEO and Operations Director.
• Managing and submitting expenses.
• Supporting company events, meetings and other business activities.
• Helping to ensure effective communication between the CEO, Operations Director, senior managers and wider teams.
• Researching and managing incoming issues, including confidential and sensitive matters.
• Providing administrative and project support to the Operations Director.
• Taking ownership of ad hoc projects and assignments.

Skills

Diary management

Executive support

Gatekeeper

Minute taking

Meeting coordination

Travel arrangements

Microsoft Office

Teams

Tools

Microsoft Office

Teams

Job description

Your Chapter is seeking an exceptional Executive Assistant to join the CEO and Operations Director, providing high level support and ensuring the day-to-day demands of a fast-moving organisation are managed effectively.

This is a 12-month maternity cover starting 1 November 2026, with potential extension. You will manage the CEO's diary, prepare meeting packs, minutes, reports, travel arrangements and expenses, and help coordinate senior meetings while upholding confidentiality and discretion.