Senior Executive Assistant - 12-Month Maternity Cover

ADAM Architecture; Winchester; On-site; GBP 32,000 - 42,000; Full time

Job summary

ADAM Architecture is seeking an experienced Executive Assistant to provide maternity-cover support to the Director of Operations and Executive Board. The role involves high-level administrative tasks, diary management, document preparation and confidential handling across Winchester and London offices.

You will work closely with senior leaders, draft and edit documents, coordinate meetings and travel, and help drive key priorities while maintaining discretion and a positive, professional culture.

Qualifications

• Experience as an Executive Assistant, Personal Assistant or similar role supporting senior-level professionals.
• Exceptional organisational skills with the ability to manage diaries, priorities and deadlines.
• Excellent written and verbal communication, including drafting, proofreading and editing documents.

Responsibilities

• Provide high-level administrative support to the Director of Operations and Executive Board.
• Manage complex diaries, schedule meetings and coordinate appointments.
• Prepare agendas, presentations, reports and other corporate documents.
• Take minutes in senior meetings and follow up on actions.
• Coordinate travel itineraries and logistics as required.
• Maintain confidentiality and support a professional working culture.
• Assist in planning events, conferences and team activities.
• Support project coordination and cross-team collaboration.

Skills

Executive Assistant experience

Organisational skills

Written and verbal communication

Microsoft Office Suite

Adobe Creative Suite

Dictation

Document formatting

Interpersonal skills

Discretion and confidentiality

Calm and flexible approach

Tools

Microsoft Office

Adobe Creative Suite

Job description

ADAM Architecture is seeking an experienced Executive Assistant to provide maternity-cover support to the Director of Operations and Executive Board. The role involves high-level administrative tasks, diary management, document preparation and confidential handling across Winchester and London offices.

You will work closely with senior leaders, draft and edit documents, coordinate meetings and travel, and help drive key priorities while maintaining discretion and a positive, professional culture.