EA & Facilities Coordinator - Private Equity

Tiger Recruitment; Greater London; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Annual discretionary bonus

Workplace pension

Medical insurance

Cycle to work Scheme

Job summary

Tiger Recruitment in London seeks an experienced Executive Assistant & Facilities Coordinator for its Mayfair office. This role blends high-level executive support with full operational ownership of the space, including facilities management and Health & Safety responsibilities.

It is a hands-on, dual‑function position with an ASAP start and full-time office attendance. The role requires diary management, travel planning, stakeholder liaison and meticulous budgeting, with strong Excel/Office

Qualifications

• Proven EA & facilities experience in financial services.
• Highly organised, proactive and detail-driven.
• Confident liaising at all levels with strong MS Office skills.

Responsibilities

• Complex diary and international travel management (including visas).
• Senior stakeholder liaison and confidential document handling.
• Global coordination across time zones.
• Expenses (Concur), Amex reconciliation and invoice processing using Excel.
• Oversee landlord/vendor relationships and office presentation.

Skills

Diary management

Stakeholder liaison

Office management

Excel/Office suite

Travel coordination

Tools

Concur

Amex reconciliation

Excel

Job description

Executive Assistant / Facilities Coordinator

An outstanding opportunity has arisen within a highly successful boutique private equity firm for an experienced Executive Assistant & Facilities Coordinator to join its London office. This is not a traditional EA role - it combines high-level executive support with full operational ownership of the office environment, including facilities management and complete Health & Safety responsibility. It’s a hands‑on, dual‑function position at the heart of a discreet, high‑performing boutique team. This is a temp‑to‑perm role, starting ASAP. Their offices are based in Mayfair, based full time in the office. Salary on offer is dependent on experience. Hours are 9am‑6pm.

What you’ll do:

This is a varied and busy position where no task is too big or too small.

The % of EA and Facilities ebb and flow. At times, the role will be heavily weighted on the Facilities side, at other times, it will be heavily weighted to the EA side.

• Complex diary and international travel management (including visas)
• Senior stakeholder liaison and confidential document handling
• Global coordination across time zones
• Expenses (Concur), Amex reconciliation and invoice processing utilising Excel

Alongside this, you will take full responsibility for the smooth running of the London office, including:

• Acting as primary contact for landlord and vendors
• Overseeing maintenance, suppliers and office presentation
• Full ownership of Health & Safety compliance, risk assessments and training
• Managing facilities budgets and approvals

Who you are:

• Proven EA & Facilities experience, within financial services, ideally private equity
• Highly organised, proactive and detail‑driven
• Confident liaising at all levels
• Strong Excel, Word and PowerPoint skills
• Calm under pressure with a team‑first mindset

Benefits:

• Annual discretionary bonus
• Workplace pension
• Medical insurance
• Cycle to work Scheme

REF: EB 181678