Medical Secretary - Pathology

Stockport NHS Foundation Trust; Stockport; On-site; GBP 20,000 - 28,000; Part time

Job summary

A leading healthcare provider in Stockport is seeking a part-time Medical Secretary to support the Pathology team. The successful candidate will manage secretarial duties, including typing, handling patient records, and maintaining administrative systems. This role requires strong organisational skills and experience in medical terminology.

Benefits

27-33 days of annual leave plus bank holidays

NHS pension scheme membership

Salary sacrifice schemes for lease cars

NHS Staff discounts

Cycle to work scheme

Salary finance for loans and savings

Local financial advice from Stockport Credit Union

Qualifications

• Medical secretarial experience required.
• Experience working in a team is essential.
• Knowledge of NHS systems is desirable.

Responsibilities

• Typing and processing work generated by consultants.
• Maintaining electronic diaries and booking appointments.
• Organising and maintaining filing systems.

Skills

Medical Terminology

Excellent communication skills

Prioritising workloads

Typing >60 wpm

Education

RSA II or equivalent

5 GCSE inc English

Tools

PAS

Advantis

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Job summary

A part time role to provide an effective and efficient Medical Secretary role within the Pathology directorate.

Main duties of the job

An enthusiastic, motivated individual is required to provide a flexible, efficient support in the secretarial service to our Pathology Team in the clinical support services Division at Stockport NHS Foundation Trust.

The successful applicant will be experienced in secretarial and office work and be required to use computerised systems such as PAS (Patient Administration System) Advantis, the Winscribe Digital dictation system and the Pathology LIMS system. You must have a good standard of general education and be experienced in secretarial/administrative skills including good knowledge of medical terminology; be familiar with HR processes and possess excellent organisational skills and the ability to work in a team environment.

About us

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• NHS pension scheme membership
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• NHS Staff discounts
• Cycle to work scheme
• Salary finance - for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union- for local financial advice

Job description

Job responsibilities

Main Duties and Responsibilities

Responsible for typing and processing of all work generated by the consultants and their junior medical team, adhering to appropriate deadlines.

• Responsible for medical audio typing for any of the laboratory Medicine disciplines as directed by the senior secretarial team.
• Responsible for general typing and processing of work as directed by the senior secretarial team.
• To be responsible for the opening and sorting of mail on a daily basis.
• Organising and maintaining a filing system.
• Electronic diary maintenance including booking of meetings and appointments.
• Dealing with telephone calls and making telephone contact with personnel at all levels.
• Obtain patient records from the medical records department / ward etc.
• Ensure notes are tracked via the PAS system.
• Arrange study leave, book travel tickets and accommodation, submit expenses and monitor records.
• Photocopying, laminating and binding of all necessary documentation.
• Provide cover in the absence of staff within the secretarial team.

Job description
Job responsibilities

Main Duties and Responsibilities

Responsible for typing and processing of all work generated by the consultants and their junior medical team, adhering to appropriate deadlines.

• Responsible for medical audio typing for any of the laboratory Medicine disciplines as directed by the senior secretarial team.
• Responsible for general typing and processing of work as directed by the senior secretarial team.
• To be responsible for the opening and sorting of mail on a daily basis.
• Organising and maintaining a filing system.
• Electronic diary maintenance including booking of meetings and appointments.
• Dealing with telephone calls and making telephone contact with personnel at all levels.
• Obtain patient records from the medical records department / ward etc.
• Ensure notes are tracked via the PAS system.
• Arrange study leave, book travel tickets and accommodation, submit expenses and monitor records.
• Photocopying, laminating and binding of all necessary documentation.
• Provide cover in the absence of staff within the secretarial team.

Person Specification

Qualification

Essential

• RSA II or equivalent
• 5 GCSE inc English

Desirable

• AMSPAR medical qualification or equivalent experience
• European Computer Driving Licence (ECDL)

Knowledge

Essential

• Medical Terminology
• Conversant with administrative practice
• Medical terminology

Desirable

• Knowledge of NHS systems
• Microsoft Excel, Access and Powerpoint
• Knowledge of PAS, Advantis

Skills and Abilities

Essential

• Prioritising workloads
• Excellent communication skills
• Typing >60 wpm
• Able to work on own initiative and act independently within scope of responsibility

Desirable

• Problem Solving

Experience

Essential

• Medical secretarial experience
• Working in a team

Desirable

• Experience within an NHS/Healthcare setting
• Previous supervisory experience

Person Specification
Qualification

Essential

• RSA II or equivalent
• 5 GCSE inc English

Desirable

• AMSPAR medical qualification or equivalent experience
• European Computer Driving Licence (ECDL)

Knowledge

Essential

• Medical Terminology
• Conversant with administrative practice
• Medical terminology

Desirable

• Knowledge of NHS systems
• Microsoft Excel, Access and Powerpoint
• Knowledge of PAS, Advantis

Skills and Abilities

Essential

• Prioritising workloads
• Excellent communication skills
• Typing >60 wpm
• Able to work on own initiative and act independently within scope of responsibility

Desirable

• Problem Solving

Experience

Essential

• Medical secretarial experience
• Working in a team

Desirable

• Experience within an NHS/Healthcare setting
• Previous supervisory experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Stockport NHS Foundation Trust
Address

Stepping Hill NHS Foundation Trust

Poplar Grove

Stockport

SK2 7JE

Employer's website