Administrative Assistant

Durham County Council; North East; On-site; GBP 20,000 - 25,000; Full time

Job summary

Durham County Council is seeking a full-time Administration Assistant to support the Facilities Management team. Responsibilities include placing orders, managing access control, and providing administrative support. The ideal candidate will possess excellent communication and organizational skills, along with the ability to work independently and under pressure.

Benefits

27 days holiday per year rising to 32 days after five years

Hybrid working options

Contributory Local Government Pension Scheme

Wide range of learning and development opportunities

Employee Benefits Portal

Qualifications

• Good communication skills and ability to work under pressure.
• High degree of accuracy and flexibility.
• Ability to manage changing priorities.

Responsibilities

• Placing orders and raising invoices.
• Administering access control system and creating staff IDs.
• Coordinating meetings and maintaining action logs.

Skills

Communication

Customer Service

Organizational Skills

IT Skills

Education

5 GCSEs (grades A-C) or equivalent

Job description

A vacancy has arisen within Business Services for a full-time Administration Assistant.

This is an exciting opportunity to join a team supporting the Facilities Management team. The role is based at Corten House, Durham.

WHAT IS INVOLVED?

The duties include:

• Placing orders, raising invoices, dealing with invoice queries
• Administering the access control system
• Creating staff ID’s and granting access to DCC sites
• Co-ordinating meetings, agendas, and maintaining action logs
• Monitoring an inbox and dealing with queries
• Contributing towards the development of systems and processes to meet operational needs
• Carrying out research for Facilities-related products and services
• Providing general administrative support to the Facilities Management team

We are looking for an enthusiastic team player who takes pride in providing excellent customer service.

The successful candidate will have good communication skills, be able to work under pressure to tight deadlines, with a high degree of accuracy, be well-organised and flexible, have good IT skills, and manage changing priorities.

You will also need to be able to work unsupervised using your initiative.

WHAT WILL I NEED?

You should have 5 GCSEs (grades A-C) or equivalent. Please refer to the attached person specification for the full criteria.

For further information regarding this vacancy, please contact Jamie Thompson via email at [e-mail] or on tel: [phone]

REWARDS AND BENEFITS

We offer generous rewards and benefits that are designed to help you perform at your best:

• Competitive salaries and 27 days holiday per year rising to 32 days after five years continuous local government service.
• Option to purchase up to 10 additional days annual leave per year.
• Excellent work/life balance through schemes including job sharing, compressed hours, and flexi-time (allowing up to 13 flexi days per year).
• Hybrid working (home and office working).
• Excellent contributory career average Local Government Pension Scheme (LGPS). Plus, top-up options - Salary Sacrifice Shared Cost AVC scheme and standard AVC scheme for members of the LGPS.
• Wellbeing Portal and access to an Employee Assist Scheme.
• Wide range of learning and development opportunities including professional qualifications, coaching, and mentoring.
• Employee Benefits Portal and Lifestyle Savings Scheme (discounts across a host of major retailers).
• Discounted DCC gym membership.
• Staff networks run by staff for our staff, including Race Equality and Diversity, Disability, LGBT+, Armed Forces, Carers, Menopause.
• Trade Union membership.
• A range of other salary sacrifice schemes such as car leasing.

Rewards and benefits are subject to individual terms and conditions. Take a closer look: Rewards-and-benefits

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EQUALITY, DIVERSITY, AND INCLUSION

We are a proud equal opportunities employer and recognise that a diverse, talented workforce brings new ideas and new perspectives, which will facilitate growth and improvements to services.

We are committed to ensuring that our employment policies and processes are fair and equitable to all. We welcome job applications from everyone, and successful candidates are considered only on their skills and ability to do the job.

As a Disability Confident Leader, we encourage applications from disabled people and provide support throughout the recruitment process.

Take a closer look: Equality-diversity-and-inclusion-in-our-workforce

INTERVIEWS

It is anticipated that interviews will be held on Thursday 5th June at Meadowfield Depot.

We operate a guaranteed interview scheme for applicants that can show they meet all the essential criteria and have indicated they have a disability, are a looked after young person, care leaver or a veteran.

HOW TO APPLY

In line with the County Council's Recruitment and Selection Policy, please note that we are unable to accept CVs. Applications must be submitted online via the Northeast Jobs portal.

Please use the ‘Person Specification’ section of your application form to demonstrate that you have the essential and, where possible, desirable experience, skills, and knowledge. Candidates who do not evidence that they meet the essential qualifications and experience listed on the person specification will not be short-listed.

If you have any support needs or require assistance when applying for this role, please contact the Recruitment Team via email at [e-mail] or telephone [phone], selecting option 3 for Resources.

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