Payroll Accountant - Part Time

TN United Kingdom; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company is seeking a Payroll Specialist to manage the payroll operations for approximately 200 employees. The role involves overseeing the monthly payroll process, maintaining compliance with payroll legislation, and collaborating with various stakeholders. The ideal candidate will have extensive payroll knowledge and strong organizational skills, contributing to a supportive work environment that values diversity and inclusion.

Benefits

Private Medical Insurance

Discounted Healthcare Cash Plan

Employee Assistance Programme

In-Office Gym

Life Insurance

25 days annual leave

Discretionary Annual Bonus

Enhanced pension contribution

Hybrid Working

Subsidised Cafe

Qualifications

• Extensive understanding of payroll legislation, taxes, and PAYE procedures.
• Experience of end-to-end payroll and use of payroll systems.
• Strong written and verbal communication skills.

Responsibilities

• Manage monthly payroll process from start to end, including BACs payment.
• Reconcile and maintain Group pension scheme.
• Produce monthly payroll journal and process through accounting system.

Skills

Payroll legislation

Organisational skills

Communication

Education

CIPP qualification

Tools

Payfit

HSBCNet

Deltek Maconomy

Microsoft Office

Google Suite

Job description

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This is a stand-alone role focussed on all aspects of payroll operation and administration related to the company, including balancing all payroll accounts. The role is responsible for Imagination UK’s full time payroll only which has approximately 200 employees, and will lead the relationship with our payroll provider Payfit. We anticipate the workload can be achieved in 4-5x half days across Monday-Friday.

Key Responsibilities

• Manage monthly payroll process from start to end, including BACs payment and HMRC payment, using Payfit and HSBCNet
• Action/Review all monthly payroll changes within Payfit, (eg joiner/leaver/salary or benefit changes) liaising with P&C and finance where necessary
• Produce all salary variation reports and comments for dual payroll approval - P&C and finance
• Reconcile and maintain Group pension scheme, including auto enrolment, supplier portal uploads and record keeping
• Produce monthly payroll journal within Payfit and process through accounting system (Deltek Maconomy)
• Reconcile all payroll related balance sheet accounts, including net pay and taxes, pension and salary sacrifice, liaising with benefit suppliers where necessary
• Calculate cross company payroll related recharges and raise intercompany journal entries
• Assist in financial management of P&C budget and associated accounting
• Work with P&C to to ensure employees have payroll inductions discussing pension and benefit/salary sacrifice options
• Communicate payroll related updates to employees via HiBob platform and respond to employee payroll related queries
• Create payments for incidental payroll related or confidential invoices and monthly/annual payroll taxes
• Responsible for appropriate year end returns - P60s, P11ds , P35
• Point of contact for payroll provider; Payfit
• Maintain payroll processes documentation, prepare payroll related deliverables and liaise with auditors during annual audit
• Manage HMRC payroll taxes account
• Keep on top of all payroll and tax related legislation changes and communicate with P&C/Finance; leading implementation of changes where necessary (eg payrolling of benefits)
• Adhoc payroll and employment tax tasks as they arise
• Fulfil role in compliance with company policies and procedures, for example (but not limited to) GDPR, ISO documentation, Information Security training

Skills, Knowledge & Expertise

• Extensive understanding of payroll legislation, taxes and PAYE procedures
• CIPP qualified an advantage but not essential
• Experience of end-to-end payroll and use of payroll systems, Payfit and HiBob an advantage by not essential
• Exposure working in human resources, accounts or bookkeeping valuable
• Pension administration knowledge and auto-enrolment experience
• Proficient in Microsoft Office and Google Suite, specifically excel and sheets, including data analysis formulas such as V-Look Up, and the ability to analyse and interpret reports quickly
• Strong organisational and time management skills, with the ability to prioritise and meet deadlines
• Strong written and verbal communication, including active listening, for informing and accurately answering queries from employees of all levels across the business
• Self motivated and pro-active, working individually and as part of a team

What we can offer you:

• Master the use of the payroll system Payfit, and work with software provider on future improvements that help with internal process efficiencies
• Learning and development opportunities that contribute to professional growth
• A key member of the business for all employees

Benefits and perks offered

Wellness

• Private Medical Insurance (including discounted gym options)
• Discounted Healthcare Cash Plan
• Employee Assistance Programme (Help@ hand)
• In-Office Gym (London office only)
• Life Insurance 4 x salary
• Health Assessment
• DE&I focus with Employee Reps from across the team
• A team of Mental Health First Aiders
• 25 days annual leave
• Birthday day off and gift
• Discretionary Annual Bonus
• Generous Family Leave policies with Parent Coaching & Support
• Various learning & development platforms for e-learning
• Enhanced pension contribution
• Cyclescheme and travel season ticket loans
• Income Protection (Employee)
• Subsidised Electric Car Scheme
• Home technology tax-free loan
• Hybrid Working (3 office days)
• Company events and socials
• Pet-friendly office
• Lunch & Learns
• Wellness webinars
• Educational webinars
• Subsidised Cafe (London office only)

Imagination
Imagination is The Original Experience Design Agency. Founded over 50 years ago, we apply the power of our collective imagination to creative, commercial, and cultural challenges, creating experiences that move people. We specialise in Consulting, Destinations, Content and Live Events.

We have 13 global studios worldwide, united by a deep understanding of what moves people on a human level, and a determinedly independent spirit. Imagination was officially certified as a Newsweek Most Loved Workplace 2023.

Our clients include Major League Baseball, Visa, Amazon, Ford, LVMH, Harley-Davidson, and Google.

For more information, please visit imagination.com or follow @imaginationglbl on social.

Our Beliefs and Behaviours
We have identified four foundational beliefs that underpin Imagination. More powerful than generic corporate values, they motivate us to act, to foster the behaviours that lead to success:

We believe curiosity is the root of original insights and ideas... so we look at the world with fresh eyes, we experiment, invent and up-end conventions.

We believe rigour results in better choices... so we ask precise, provocative questions.

We believe bravery tames the unknown... so we demand ambition, confident that together we can meet ‘never been done before challenges’.

We believe respect builds stronger teams and continued success... so we recognise the uniqueness and unique potential in each individual, we are accountable to each other, we play as a team.

Diversity, Equity and Inclusion Statement
Imagination believes that diversity, equity and inclusion are more than just words, and more than a legal framework or a moral obligation - they are guiding principles that, when acted upon, make us stronger, more innovative and more creative as an organisation.

We commit to not only significantly increasing our efforts to effect change today, but also to ensure that our efforts will be sustained for the long-term. To support us on this journey we have appointed a Diversity, Equity and Inclusion Board to help shape our plans to bring about positive change, to help us learn and keep us all moving forward together.

We believe the responsibility for a diverse, equitable and inclusive workplace ultimately rests with all of us.

We believe that all employees should feel a sense of belonging at Imagination - regardless of their race, ancestry, marital status, religion or belief, gender, sexual orientation, age, disability or veteran status.

We believe racism has no place within our workplace or our work culture and we reject all forms of hatred, prejudice, intolerance and discrimination.

Our Imagination community must share and live these beliefs, as diversity makes us stronger.

Our priority is humanity and our efforts toward a more diverse, more equitable and more inclusive workplace are never done.