Payroll Accountant – Part Time

Imagination; London; On-site; GBP 30,000 - 50,000; Part time

Job summary

An innovative company is seeking a part-time Payroll Accountant to oversee payroll operations and administration for approximately 200 employees. This role involves managing the monthly payroll process, ensuring compliance with payroll legislation, and liaising with various teams to maintain accurate payroll records. The ideal candidate will possess extensive knowledge of payroll systems and legislation, along with strong organizational and communication skills. Join a dynamic team that values diversity and fosters a supportive work environment, where your contributions will be integral to the company's success.

Benefits

Private Medical Insurance

Discounted Healthcare

Employee Assistance Programme

In-Office Gym

Life Insurance

Health Assessments

Mental Health Support

Hybrid Working

Pet-Friendly Office

Subsidized Cafe

Qualifications

• Extensive knowledge of payroll legislation and PAYE procedures.
• Experience with payroll systems like Payfit and HiBob is beneficial.

Responsibilities

• Manage the entire monthly payroll process including BACs payments.
• Ensure compliance with year-end reporting such as P60s and P11Ds.

Skills

Payroll Legislation Knowledge

End-to-End Payroll Processes

Experience with Payfit

HR and Accounting Knowledge

Microsoft Office Proficiency

Organizational Skills

Communication Skills

Self-Motivated

Education

CIPP Qualification

Tools

Payfit

HiBob

Deltek Maconomy

Microsoft Excel

Google Sheets

Job description

Part Time Operations – Finance & Commercial

This is a stand-alone role focused on all aspects of payroll operation and administration related to the company, including balancing all payroll accounts. The role is responsible for Imagination UK’s full-time payroll, which has approximately 200 employees, and will lead the relationship with our payroll provider Payfit. The workload is expected to be manageable in 4-5 half days across Monday-Friday.

Key Responsibilities

• Manage the entire monthly payroll process, including BACs payments and HMRC submissions, using Payfit and HSBCNet.
• Review and action all payroll changes within Payfit, such as joiners, leavers, salary or benefit adjustments, in coordination with P&C and finance teams.
• Generate salary variation reports and obtain dual payroll approval from P&C and finance.
• Reconcile and maintain the Group pension scheme, including auto-enrolment, supplier portal uploads, and record keeping.
• Create monthly payroll journals in Payfit and process through the accounting system (Deltek Maconomy).
• Reconcile payroll-related balance sheet accounts, liaising with benefit suppliers as needed.
• Calculate and process intercompany payroll recharges and journal entries.
• Assist in financial management of P&C budgets and related accounting tasks.
• Coordinate with P&C to ensure payroll inductions for employees, discussing pension and benefit options.
• Communicate payroll updates to employees via HiBob and handle payroll-related queries.
• Process payments for incidental payroll or confidential invoices and handle payroll taxes monthly and annually.
• Ensure compliance with year-end reporting such as P60s, P11Ds, and P35.
• Serve as the primary contact for Payfit.
• Maintain payroll documentation, prepare deliverables, and liaise with auditors during audits.
• Manage HMRC payroll taxes accounts.
• Stay updated on payroll and tax legislation changes and implement necessary updates in collaboration with P&C and Finance.
• Handle ad hoc payroll and employment tax tasks as needed.
• Ensure compliance with company policies such as GDPR, ISO, and Information Security training.

Skills, Knowledge & Expertise

• Extensive knowledge of payroll legislation, taxes, and PAYE procedures.
• CIPP qualification is advantageous but not essential.
• Experience with end-to-end payroll processes and systems like Payfit and HiBob is beneficial.
• Experience in HR, accounting, or bookkeeping is valuable.
• Knowledge of pension administration and auto-enrolment.
• Proficiency in Microsoft Office and Google Suite, especially Excel and Sheets, with data analysis skills.
• Strong organizational, time management, and communication skills.
• Self-motivated, proactive, and capable of working independently and in teams.

What we offer:

• Mastery of Payfit and opportunities to improve internal processes.
• Learning and development for professional growth.
• A key role supporting all employees.

Benefits include:

• Private Medical Insurance, discounted healthcare, Employee Assistance Programme, in-office gym, life insurance, health assessments, DE&I initiatives, mental health support, annual leave, birthday leave, bonus, family policies, e-learning platforms, pension contributions, travel loans, electric car scheme, home tech loans, hybrid working, events, pet-friendly office, lunch & learns, webinars, subsidized cafe.

What makes us, us

We spark imagination, design memorable experiences, and specialize in various communication and event services. We value diversity, equity, and inclusion, striving to create a workplace where everyone feels they belong, free from discrimination, and committed to anti-racism and ongoing diversity efforts.

Application

If you're not a perfect match but believe you're the right person, please apply with a cover letter explaining why. We encourage applications from diverse backgrounds.

• Role: Payroll Accountant – Part Time
• Location: London, TIG – UK
• Department: Operations – Finance & Commercial

We aim to create unique, impactful experiences that connect with audiences.