Senior Corporate Events Coordinator

Allen Associates; Oxford; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Senior Corporate Events Coordinator to manage large-scale B2B events, including conferences and exhibitions. This role requires a proactive individual with strong negotiation skills and a creative mindset to enhance the attendee experience. The ideal candidate will thrive in a fast-paced environment, coordinating logistics and liaising with various stakeholders. With flexible working arrangements and a supportive team culture, this position offers a unique opportunity to make a significant impact in the life sciences sector while enjoying a variety of perks and benefits.

Benefits

Flexible working

Incremental holiday allowance

Paid Birthday leave

Sports facilities membership

Travel schemes

Sick leave reimbursement

Enhanced maternity & paternity pay

Employee Assistance Programme

Frequent social activities

Free office food & drink

Qualifications

• Experience managing large-scale B2B events like conferences and trade shows.
• Strong organizational skills and attention to detail.
• Ability to negotiate with suppliers and venues.

Responsibilities

• Manage all aspects of corporate B2B event coordination.
• Liaise with venues and suppliers for event logistics.
• Assist in training and mentoring other events staff.

Skills

Event Coordination

Supplier Negotiation

Networking Skills

Project Management

Communication Skills

Job description

Senior Corporate Events Coordinator

Are you a corporate/ B2B Events professional with experience organising, scheduling and managing large-scale corporate events such as conferences, exhibitions and trade shows? If so, this could be the perfect job for you!

Senior Corporate Events Coordinator Responsibilities

The Senior Corporate Events Coordinator will:

• Manage all aspects of corporate B2B event coordination for conferences, exhibitions, trade shows and other B2B client events
• Organise networking events
• Liaise with venues and suppliers on coordination of events and negotiation of costings
• Assist in the training and mentoring of other events staff
• Recommend and implement improvements for the event attendee experience
• Troubleshoot with senior Events Managers as needed

Senior Corporate Events Coordinator Rewards

In addition to a competitive salary the Senior Corporate Events Coordinator will receive:

- Flexible working and 2 days remote working a week (after induction/on-boarding). Please note, additional office days will be required around busy event periods, to organise event materials etc.,

- Incremental holiday allowance starting from 24 days up to 28 days per annum plus bank holidays

- One day of paid Birthday leave (on successful completion of probation)

- Monthly membership to Brookes Sports Facilities

- Travel Schemes - Save on the purchase of a new bike or electric car, Public Transport Loan Scheme

- 10 days full pay sick leave (additional 5 discretionary), reimbursement of eye tests, free flu jabs

- Enhanced company maternity & paternity pay (eligibility based on length of service)

- Company Employee Assistance Programme (EAP), Time to Talk sessions, wellness projects and other initiatives

Plus: Frequent social activities, free office food & drink, external training

The Company

Our client operates within the life sciences sector.

Senior Corporate Events Coordinator Experience

To be successful in this role, you must have experience of managing all aspects of event co-ordination for large-scale B2B conferences, exhibitions, trade shows and other corporate client events. You will excel at dealing with sponsor communication and working on exhibition floorplans. You will be super organised and have experience of networking activities, such as gala dinners and corporate drinks receptions. You will be experienced at liaising with event venues and co-ordinating timings of event schedules. You will excel at negotiating with suppliers and venues on an international scale, briefing/training event staff during pre-event meetings and be experienced at managing staff at live/large-scale events and dealing with the co-ordination of staff. As well as in-person events, you will have experience of creating virtual events (incl. uploading of event information and content) and providing virtual support to attendees.

You will have a creative mindset, proven experience of creating innovative projects to improve customer experience, and be adaptable and resilient. You will need a proactive and versatile working approach, and have the ability to move between different projects with ease. You will have excellent attention to detail as well as excellent written and verbal communication skills.

Please note that this role does not involve managing weddings, parties or corporate social events and the client does need experience of B2B events to be considered.

Location

Hybrid (Tuesday, Wednesday and Thursday in the office each week).

Offices are located in Oxford, with shops/restaurants within walking distance and easy access into Oxford City Centre. Car parking is available on a 1st come 1st served basis but the office is opposite a Park and Ride, and our client cover parking charges for this car park.

Monday to Friday - Full time (37.5 hours a week)

You must be able to commute to the office and live within a 1 hour commutable distance.

You must be able to travel within the UK and internationally - US and Europe, to attend events and be able to be away from home for up to 6 days for long-haul event destinations. Time off in lieu is given.

Start date asap as the next event is in June which would be a good training period. The company holds 8 events a year in total and 6 of them take place between Sept - Dec.

How to Apply for this Senior Corporate Events Coordinator role

Please apply online or send an up-to-date CV to (url removed)

"INDBOOST"

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on Twitter, LinkedIn and Facebook. For our latest vacancies follow our Jobs on Twitter