Office Manager

Carter Jonas LLP; Bristol; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a highly organised Office Manager to join their Bristol team on a 12-month fixed-term contract. In this pivotal role, you will ensure the smooth operation of the office, providing essential administrative support across various teams. Your expertise will help maintain high standards of customer service and compliance, while also contributing to a vibrant workplace culture with exciting events and activities. If you are a proactive individual with excellent organisational skills and a passion for creating an efficient office environment, this opportunity is perfect for you.

Benefits

Flexible Benefits

Health Cash Plans

Cycle to Work Scheme

Additional Leave Purchase

Qualifications

• Proven experience in a similar office management role with strong administrative capabilities.
• Excellent customer service skills and ability to work well within a team.

Responsibilities

• Oversee daily office operations and coordinate administrative support for teams.
• Monitor regulatory compliance and manage health and safety training.

Skills

Organisation Skills

Customer Service Skills

Administrative Skills

Interpersonal Skills

Attention to Detail

Education

Experience in Office Management

Tools

Office Management Software

Job description

This is a fantastic opportunity for a highly organised and efficient Office Manager to join our Bristol based team, on a 12 month fixed term contract, to provide support to the Office Head and to oversee the smooth operation and day-to-day running of the office. The ideal candidate will coordinate administrative and secretarial support for all teams, ensuring a high level of efficiency and customer service to clients and staff. This role involves monitoring regulatory and compliance developments, managing health and safety training, and representing the office in various forums.

The post holder will join a friendly team working across a range of levels and support functions. Our Bristol office has over 50 professionals across our main divisions which means there are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on!

MAIN TASKS:

• Oversee the smooth operation and day to day running of the office, including coordination of the provision of administration and secretarial support to all the teams.
• Provide full administrative support to the Commercial and Industrial teams, including invoicing, dealing with property enquiries, drafting and listing property particulars, fee forecasting, AML checks and providing well-presented and accurate reports and client correspondence.
• Provide a high level of efficiency and customer service to all clients and CJ staff who visit or contact the office.
• Monitor and advise on all regulatory and compliance developments relevant to and impacting on the office.
• Co-ordinate administration of petty cash.
• Co-ordinate administration of all office invoices.
• Responsible for the operation of reception.
• Maintain the condition of the office to include enforcement of a clean desk policy, arranging for repairs as necessary and manage cleaning and contract staff.
• General office duties such as filing, photocopying, printing etc.

To be successful in this role, you will have previous experience working within a similar role. You will have a professional manner and excellent customer service skills at all times, be a strong administrator and have good organisational skills. The chosen Office Manager will have the ability to take the initiative in a confident and personable manner, be a strong team player with good interpersonal skills. You will be numerate with excellent written and verbal communication along with fine attention to detail.