Practice Assistant

Owen Reed London; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in London seeks a motivated Practice Assistant to support their Corporate team. The role involves managing diaries, document production, and client relationship management. Applicants should have previous secretarial experience in a law firm and be proficient in Microsoft Office.

Qualifications

• Previous secretarial experience in a law firm is essential.

Responsibilities

• Manage diaries proactively and efficiently for Fee Earners.
• Create high-quality typed documents quickly and accurately.
• Prepare bills and AML documentation as required.

Skills

Organisational Support

Client Relationship Management

Document Production

IT Skills

Education

GCSE standard, grade C or equivalent in Mathematics and English

Tools

Microsoft Office

Job description

Practice Assistant - Corporate
Hybrid: 2 days in the office, 3 days at home

Owen Reed is looking to recruit a highly motivated Practice Assistant to support the Corporate team for a top law firm in London.

We advise on a wide spectrum of contentious and non-contentious corporate matters, with clients including global corporates, private equity funds, AIM listed companies (and Nomads), as well as entrepreneurial owner/managed businesses. While most transactions in 2010/11 ranged from £10m to £40m, we also handle smaller deals. Our team possesses extensive expertise, particularly in publishing, radio, hotel and leisure, sovereign wealth funds, partnerships, and healthcare.

Responsibilities of Practice Assistant

Organisational Support

• Manage diaries proactively and efficiently, understanding Fee Earners' workloads to plan ahead with minimal supervision.
• Process relevant applications, forms, or searches independently.
• Maintain good knowledge of all systems and processes used within the Department.

Client Relationship and Business Development

• Provide excellent, timely, and professional service to internal and external clients, maintaining a positive image of the Firm.
• Act as a first point of contact for Fee Earners.
• Assist with marketing communications and record all business development meetings in InterAction.
• Respect and maintain client confidentiality at all times.

Document Production

• Create high-quality typed documents, formatted according to house style, quickly and accurately.
• Utilize the Document Management System effectively.
• Create new documents from templates, using contact data from InterAction when appropriate.
• Proofread documents for spelling, grammar, and clarity, querying wording as needed.

IT Skills/Systems

• Maintain proficiency in core IT applications, including the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

File Management

• Work proactively with Fee Earners to keep files up-to-date, closed, and archived as appropriate.
• Maintain accurate records of files sent to off-site storage via Records.

Financial and Risk Management

• Prepare bills as required by Fee Earners.
• Prepare AML documentation and obtain relevant client documentation promptly.
• Conduct conflict searches and correctly identify the work type.

Skills and Experience

• Qualified to GCSE standard, grade C or equivalent in Mathematics and English.
• Previous secretarial experience in a law firm is essential.