Crew & Transport Coordinator

JR United Kingdom; London; On-site; GBP 29,000 - 32,000; Full time

Job summary

An established industry player is seeking a Crew and Transport Co-Ordinator to join their dynamic team in London. This role is pivotal in ensuring seamless logistics and crew management for exciting events. You will collaborate with various teams to secure resources, manage bookings, and uphold compliance with regulations. The ideal candidate will have a strong background in event logistics, excellent organizational skills, and the ability to inspire a team. Join this innovative firm and contribute to creating unforgettable experiences in the vibrant events sector!

Qualifications

• 3+ years in event crewing/logistics or relevant experience.
• Previous role in an event production company.

Responsibilities

• Booking crew, transport, and accommodation per regulations.
• Coordination with stakeholders for timely resource delivery.
• Maintain relationships with suppliers and freelancers.

Skills

Organisational Skills

Time Management

Event Production Knowledge

Leadership Skills

Basic Computer Skills

Experience with Xero/Procuro

Mentoring Junior Staff

Education

Full Clean Driving License

Job description

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Crew and Transport Co-Ordinator, £29,500 – £31,900 per annum + overtime

Company: Wise Productions (UK) Ltd

Location: London, United Kingdom

Hours: 9:00-5:00pm, Monday to Friday

Who We Are

Wise Productions is an employee-owned creative events production company based in West London, with a talented team of over 50 Co-Owners. With a longstanding commitment to innovation, excellence, and a client-centric approach, we pride ourselves on delivering unforgettable event experiences in the UK’s most beautiful venues.

Our core values of enthusiasm, dependability, collaboration, and a client-first mentality are at the heart of everything we do, and our recruitment process is designed to zero-in on candidates who truly share these core values. For the right person, this is an exciting opportunity to join a highly regarded event production company, and be part of our future success as we leverage our employee-ownership model to drive further growth.

Position Overview

Reporting to the Crew and Transport Manager, you will play a pivotal role in Wise’s operational functions. The post holder will work with a team of crew and logistics co-ordinators to ensure the right internal and external resources have been secured and allocated to projects in good time while complying with legislation, venue regulations and internal processes. The focus of the role will be supporting our Project, Production, Technical and Warehouse teams in the delivery of events through crew and logistics.

Key Accountabilities

• Booking Crew
• Booking Transport
• PO’ing of Suppliers

Day-to-Day Responsibilities

• Booking of crew, crewing agencies, transportation and accommodation in accordance with legislation, venue regulations and company policies
• Co-ordination between internal and external stakeholders to ensure on time delivery of resources
• Ensure crew members follow regulations and company policy
• Maintain strong relationships with suppliers, venues and freelancers
• Writing and distributing production details
• Creation of Purchase Orders

Who are you?

Experience:

• At least three years’ experience in the event crewing/logistics industry or other relevant experience.
• Previous experience in a similar position with an event production company.

Skills and Abilities:

• Excellent organisational and time management skills.
• A good working knowledge of other aspects of event production, crewing and logistics.
• Basic computer skills.
• Leadership qualities to inspire, motivate and grow the team
• Experience of Xero/Procuro or other accounting software.
• Experience of mentoring junior staff.

Qualifications:

• Full clean driving license

Disposition and Attitude:

• Ability to work as part of a team.
• Able to work on own initiative and forward plan effectively.
• Efficient time management with ability to work to strict deadlines.
• Willingness to work unsociable hours when required.
• Confident decision maker with sound problem solving skills

Wise Productions is proud to be an equal opportunities workplace and supports requests for flexible working arrangements subject to the needs of the business. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, origin, sexual orientation, age, disability, marital status, or gender identity.