E-Billing Coordinator

Latham & Watkins LLP; Greater London; Hybrid; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Wellness programs

Employee discounts

Job summary

Latham & Watkins is hiring an E-Billing Coordinator to join the Revenue Operations team in London or Manchester. The role focuses on monthly electronic invoicing to clients and corporate clients, ensuring adherence to client and firm guidelines with a potential hybrid schedule.

Ideal candidates will have experience with 3E Billing, LEDES, and basic accounting, and will support system tasks for e-billing operations across offices.

Qualifications

• Familiarity with e-billing processes and client invoicing guidelines.
• Ability to test and troubleshoot multiple e-billing software applications.
• Understanding of basic accounting principles.

Responsibilities

• Act as liaison between billing attorneys, secretarial staff, and clients regarding electronic billing.
• Populate and maintain client data in the 3E system and external web apps; keep information updated and aligned with billing.
• Coordinate resubmission of invoices with attorneys, staff, and client representatives; ensure corrective actions for future submissions.
• Review client guidelines and ensure compatibility with firm billing policies; resolve discrepancies before live rollout.
• Assist E-Billing Supervisors with system tasks: user management, security levels, budgets, and status reports.

Skills

E-billing coordination

3E Billing

LEDES formats

ASCII/XML formats

Accounting principles

Education

Bachelor’s degree in Accounting/Finance or related field

High school diploma or equivalent

Tools

3E Billing system

3E E-Invoicing module

Job description

About Latham & Watkins

Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people, commitment to innovation, and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best, and work with the best, this is where you belong.

About the Role

The E-Billing Coordinator is an integral part of Latham’s Revenue Operations team. This role will be responsible for the submission of electronic invoices to clients on a monthly basis, while preparing and submitting monthly e-invoices to corporate clients and ensuring all client and firm guidelines are followed during the submission process. This role will be located in either our London or Manchester office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Responsibilities & Qualifications

Other key responsibilities include:

• Acting as a liaison between billing attorneys, secretarial staff, and clients’ staff regarding electronic billing, as directed
• Populating, maintaining, and updating data for assigned clients in the 3E system and clients’ external web applications; ensuring all relevant information is updated and correlated in the firm’s 3E system
• Coordinating resubmission of invoices with billing attorneys/secretaries, practice office accounting staff, and client representatives; ensuring corrective action is in place for future submissions
• Reviewing clients’ guidelines and other written communication; ensuring compatibility with the firm’s billing policies and resolving any potential discrepancies before live rollout
• Assisting E-Billing Supervisors with e-billing systems by adding/removing user accounts, resetting passwords, assigning proper security levels, entering budgets, and updating status reports/matter profiles in various subsystems

We’d love to hear from you if you:

• Possess the ability to test and troubleshoot multiple e-software applications, and identify potential problem areas
• Demonstrate familiarity with LEDES formats and knowledge of ASCII and XML formats, preferably
• Display knowledge of basic accounting principles

And have:

• A high school diploma or equivalent
• A bachelor’s degree in Accounting, Finance, or related field, preferably
• Experience with 3E Billing system
• Knowledge of 3E’s E-Invoicing module, preferably
• Experience involving billing processes and practices

Benefits & Additional Information

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Health insurance as well as group income protection and life assurance
• A pension plan
• Wellness programs
• Employee discounts
• And more!

Additionally, we have a range of programming including Global Affinity Groups, which are open to all. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race, colour, religion, sex, age, national origin, sexual orientation, gender identity, gender expression, marital status, or any other characteristic or condition protected by applicable statute.

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