Dynamic Studio Operations & Administrative Coordinator

White Trading Limited; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

25 days holiday

Bank holidays

Company pension

Laptop provided

Phone provided

Travel opportunities

Job summary

White Trading Limited is seeking an organised and adaptable Operations & Administrative Coordinator to support a busy Shoreditch studio and the Artist/Director on a 1-year fixed-term contract.

You will manage daily activities, handle correspondence, maintain large databases and coordinate suppliers, invoices and project logistics while collaborating across commercial, public-art and charitable projects. A strong organisation and independent working style are essential.

Qualifications

• Excellent organisation and attention to detail.
• Strong IT and database skills.
• Patience and maturity.
• Confidence dealing with strong personalities.
• Ability to prioritise and work independently.
• Discretion and reliability.
• Good written and verbal communication skills.
• Hands-on attitude.
• Ability to stay calm when plans change.
• Willingness to take responsibility.

Responsibilities

• Supporting and organising the Artist/Director’s daily activities and priorities.
• Monitoring emails, correspondence and general administration.
• Maintaining databases, records and the studio’s extensive archive.
• Coordinating appointments, contractors, suppliers and studio visits.
• Assisting with invoices, bills, insurance, subscriptions and other office administration.
• Supporting commercial, charitable and public-art projects.
• Liaising with galleries, clients, professional advisers and external organisations.
• Helping coordinate materials, transportation, shipping and project logistics.
• Supporting events and occasionally travelling with the Artist.
• Working with legal advisers on licensing, intellectual property and related administration.
• Taking ownership of the many smaller issues that arise within a busy working environment.

Skills

Organisation

IT skills

Database skills

Discretion

Communication

Independence

Calm under pressure

Education

Experience in admin/ops

Tools

Microsoft Office

CRM systems

Job description

White Trading Limited is seeking an organised and adaptable Operations & Administrative Coordinator to support a busy Shoreditch studio and the Artist/Director on a 1-year fixed-term contract.

You will manage daily activities, handle correspondence, maintain large databases and coordinate suppliers, invoices and project logistics while collaborating across commercial, public-art and charitable projects. A strong organisation and independent working style are essential.