Design Studio Office & Exec Support Lead

White Space Recruitment; City Of London; On-site; GBP 45,000 - 58,000; Full time

Job summary

White Space Recruitment is seeking an experienced Office Manager for a Central London design practice. The role supports the Managing Director, CEO, HR, and senior leadership, handling executive tasks, travel, and marketing coordination in a fast-paced creative setting.

The successful candidate will manage the London studio, organise complex travel, and maintain a discreet, professional environment while collaborating with internal teams and external suppliers.

Qualifications

• Proven experience in a design/architecture/creative environment.
• Experience supporting senior leadership, ideally a CEO or MD.
• Excellent international travel booking experience.
• Strong organisation and attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Day-to-day management and smooth running of the Central London office.
• Supporting the Managing Director with diary management, administration and general executive support.
• Working closely with the CEO several days each week.
• Managing complex domestic and international travel arrangements.
• Organising flights, accommodation, itineraries and detailed travel schedules.
• Managing visa requirements and international travel documentation.
• Working closely with the HR team on people-related administration and office matters including annual leave.
• Supporting the production of marketing presentations, packs and company materials.
• Using Adobe Creative Suite confidently for basic document and presentation preparation.
• Conducting market research and gathering information to support business development and marketing activity.
• Assisting with meetings, events and office initiatives.
• Coordinating with internal teams and external suppliers.
• Maintaining a polished, professional and welcoming open-plan studio environment.
• Handling sensitive and confidential information with complete discretion.

Skills

Office management

Executive Assistant

Travel booking

Adobe Creative Suite

Stakeholder management

Tools

Adobe Creative Suite

Job description

White Space Recruitment is seeking an experienced Office Manager for a Central London design practice. The role supports the Managing Director, CEO, HR, and senior leadership, handling executive tasks, travel, and marketing coordination in a fast-paced creative setting.

The successful candidate will manage the London studio, organise complex travel, and maintain a discreet, professional environment while collaborating with internal teams and external suppliers.