Creative Studio Operations Coordinator (1-Year FTC)

Ex-Mill Recruitment Ltd; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

25 days holiday + BH

Company pension

Company laptop

Mobile phone

Travel opportunities

Job summary

Ex-Mill Recruitment Ltd is seeking an Operations & Administrative Coordinator in Shoreditch, London to support the Artist/Director and their studio on a 1-year fixed-term contract. The role requires a highly organised, adaptable individual who can manage a busy workload with pace.

You will handle scheduling, databases, invoices, and logistics across commercial projects and public art initiatives, with travel occasional within the UK and beyond. Strong communication and discretion are essential.

Qualifications

• Excellent organisation and attention to detail.
• Strong IT and database skills.
• Patience and maturity.
• Confidence dealing with strong personalities.
• The ability to prioritise and work independently.
• Discretion and reliability.
• Good written and verbal communication skills.
• A practical, hands-on attitude.
• The ability to remain calm when plans change.
• A willingness to take responsibility rather than wait to be told what to do.

Responsibilities

• Supporting and organising the Artist/Director's daily activities and priorities.
• Monitoring emails, correspondence and general administration.
• Maintaining databases, records and the studio's extensive archive.
• Coordinating appointments, contractors, suppliers and studio visits.
• Assisting with invoices, bills, insurance, subscriptions and other office administration.
• Supporting commercial, charitable and public-art projects.
• Liaising with galleries, clients, professional advisers and external organisations.
• Helping coordinate materials, transportation, shipping and project logistics.
• Supporting events and occasionally travelling with the Artist.
• Working with legal advisers on licensing, intellectual property and related administration.
• Taking ownership of the many smaller issues that arise within a busy working environment.

Skills

Organisation

Attention to detail

IT skills

Database skills

Patience

Communication

Discretion

Prioritisation

Independence

Reliability

Calm under pressure

Tools

MS Office

Database software

Job description

Ex-Mill Recruitment Ltd is seeking an Operations & Administrative Coordinator in Shoreditch, London to support the Artist/Director and their studio on a 1-year fixed-term contract. The role requires a highly organised, adaptable individual who can manage a busy workload with pace.

You will handle scheduling, databases, invoices, and logistics across commercial projects and public art initiatives, with travel occasional within the UK and beyond. Strong communication and discretion are essential.