Operations Administrator

Howett Thorpe; Farnham; On-site; GBP 21,000 - 29,000; Full time

Job summary

Howett Thorpe is seeking an Operations Administrator to support the Operations Director and the freelance network in Farnham. You will manage contracts, onboarding, data, timesheets and invoices, ensuring accuracy and timely processing.

The role suits an organised, reliable administrator who thrives on detail and keeping things structured. It offers a 6-month fixed-term contract and varied daily tasks within a creative environment.

Qualifications

• Previous administrative or coordination experience.
• Excellent organisation and attention to detail.
• Strong communication skills and a professional manner.
• Good IT skills and confidence learning new systems.
• Reliable, proactive and methodical approach.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Process contracts and paperwork.
• Coordinate onboarding, including kit, access and systems.
• Maintain freelancer records and Project Intel data.
• Prepare invoices and timesheets for Finance.
• Keep templates, records and filing accurate and up to date.
• Liaise with freelancers regarding bookings, extensions and access.
• Provide general administrative support to the Operations Director.
• Flag any discrepancies or missing information and ensure nothing is overlooked.

Skills

Administrative experience

Coordination

Organisation

Attention to detail

Communication

IT skills

Multitasking

Job description

Overview

Join a creative and fast-paced environment as an Operations Administrator, providing essential administrative support to the Operations Director and wider freelance network.

This is a varied role suited to an organised, reliable administrator who enjoys keeping things accurate and ensuring nothing falls through the cracks. You’ll support freelance contracts, onboarding, data management, timesheets, invoices and general studio administration.

If you are proactive, detail-focused and confident learning new systems, this could be a great opportunity.

Job Title: Operations Administrator

Job Type: 6 Month Fixed-Term Contract

Location: Farnham

Salary: £(phone number removed) per annum (FTE)

Reference No: 16151

Operations Administrator – About the Role

Reporting to the Operations Director, you will ensure the administration behind the company network and plan runs smoothly. You will maintain accurate records, process paperwork, coordinate onboarding and provide general administrative support.

Main Responsibilities

• Process contracts and paperwork.
• Coordinate onboarding, including kit, access and systems.
• Maintain freelancer records and Project Intel data.
• Prepare invoices and timesheets for Finance.
• Keep templates, records and filing accurate and up to date.
• Liaise with freelancers regarding bookings, extensions and access.
• Provide general administrative support to the Operations Director.
• Flag any discrepancies or missing information and ensure nothing is overlooked.

The Successful Candidate Will Have

• Previous administrative or coordination experience.
• Excellent organisation and attention to detail.
• Strong communication skills and a professional manner.
• Good IT skills and confidence learning new systems.
• A reliable, proactive and methodical approach.
• The ability to manage multiple tasks and meet deadlines.

We do not discriminate on the grounds of any protected characteristics.