Dynamic Office & Operations Administrator

Keltbray; Basildon; On-site; GBP 20,000 - 26,000; Full time

Job summary

Keltbray is seeking a highly organised Office Administrator to support day-to-day operations across multiple departments in Basildon. You will handle calls, manage records, prepare site packs, arrange travel, and ensure documents are filed accurately.

The role requires strong MS Office skills, excellent communication, and the ability to work both independently and as part of a team in a fast-paced environment. Previous admin experience is essential.

Qualifications

• Experience in an administration role with strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel, Outlook and Word.
• Ability to work independently and as part of a team.
• Experience with Coins, CRM systems and Multibase would be advantageous.

Responsibilities

• Manage incoming office telephone calls and enquiries.
• Chase, save and maintain air monitoring records.
• Prepare and replenish site packs upon return.
• Raise waste consignment notes.
• Scan, file and maintain company records and documentation.
• Send completed paperwork and reports to clients.
• Arrange travel and accommodation including hotel, flight, ferry and staff parking reservations.
• Enter exposure data onto the Multibase system.
• Record personal air monitoring information onto Multibase.
• Coordinate and book employee training courses.
• Verify training certificates and maintain training records.
• Record and produce meeting minutes.
• Create and maintain costing spreadsheets.
• Process company expenses (Mastercard/Amex).
• Produce KPI reports.
• Complete security documentation and compliance forms.
• Create and raise jobs on the CRM system for projects.
• Process New Contract Awards.
• Update project pricing information within the CRM.

Skills

Organisational skills

Time management

Attention to detail

MS Office

Tools

Multibase

CRM systems

Coins

Job description

Keltbray is seeking a highly organised Office Administrator to support day-to-day operations across multiple departments in Basildon. You will handle calls, manage records, prepare site packs, arrange travel, and ensure documents are filed accurately.

The role requires strong MS Office skills, excellent communication, and the ability to work both independently and as part of a team in a fast-paced environment. Previous admin experience is essential.