Dynamic Office & Admin Assistant – Data & Records

Capsticks LLP; Birmingham; On-site; GBP 21,000 - 27,000; Full time

Job summary

Capsticks LLP in Birmingham seeks a proactive Administration Assistant to join the Central Services team on a 12-month FTC. You will support post handling, document processing, and general office management on-site across our offices.

Key duties include data entry in Excel, updating service data for reporting, and assisting with sustainability, health and safety audits, stock control, and visitor welcome. You will work closely with site leads to ensure smooth operations.

Qualifications

• Experience working with Microsoft Office programmes.
• Comfortable working extensively with physical paperwork.
• Excellent customer service skills and strong communication.

Responsibilities

• Maintain and analyse data using Excel for reporting.
• Handle post, scanning, filing and general office tasks.
• Support sustainability initiatives and reporting.
• Assist with on-site health and safety audits and record keeping.
• Organise workflows across responsibilities for efficiency.
• Greet visitors and manage stock of stationery and catering items.
• Sort, scan, and distribute incoming mail; respond to ad hoc requests.

Skills

Microsoft Office

Customer service

Communication

Attention to detail

Pressure handling

Continuous improvement

Stakeholder mgmt

Confidentiality

Office equipment

Tools

Office equipment

Job description

Capsticks LLP in Birmingham seeks a proactive Administration Assistant to join the Central Services team on a 12-month FTC. You will support post handling, document processing, and general office management on-site across our offices.

Key duties include data entry in Excel, updating service data for reporting, and assisting with sustainability, health and safety audits, stock control, and visitor welcome. You will work closely with site leads to ensure smooth operations.