Dynamic Admin & Projects Coordinator (Flexible Hours)

Dumfries & Galloway Chamber of Commerce; Dumfries; On-site; GBP 20,000 - 25,000; Full time

Benefits offered by this job

Annual leave

Company events

Company pension

Sick pay

Free parking

On-site parking

Job summary

Dumfries and Galloway Chamber of Commerce is seeking a highly organised Business Support Administrator to join our team at Carmont House, Dumfries. You will provide administrative support to our business development initiatives and assist with communications among members.

You will also handle the administration and office duties of the Developing the Young Workforce (DYW) and support financial administration for both the Chamber and DYW, including invoicing and payments.

Qualifications

• Essential - Educated to Standard Grade level or equivalent including English and Maths, good working knowledge of Microsoft 365, particularly Excel
• Desirable - Financial qualification or previous experience of understanding accounts and project expenditure

Responsibilities

• Providing administrative and clerical support.
• Assisting the Membership Services manager and DYW Project Manager with project administration.
• Preparing and managing correspondence, reports, documents, and databases.
• Processing all invoices and payments.
• Organising and coordinating meetings, conferences, travel arrangements, and events.
• Handling incoming & outgoing communications, such as phone calls, emails, and mail.
• Implementing and maintaining any office systems and policies.
• Scheduling and confirming appointments and calendars.
• Contacting and supporting members, following up memberships/payments and maintaining positive relationships with the Chamber membership
• Reporting to Board Members and performing secretarial duties.
• Supporting the website, social media and marketing communications
• Organising, Attending and taking Minute Board Meetings
• Assist in the creation and distribution of marketing materials and communications to promote Chamber and DYW events and initiatives

Skills

Well-organised

Proactive problem solving

Independent worker

Team worker

Education

Standard Grade level or equivalent (English & Maths)

Financial qualification (Desirable)

Tools

Microsoft 365

Excel

Job description

Dumfries and Galloway Chamber of Commerce is seeking a highly organised Business Support Administrator to join our team at Carmont House, Dumfries. You will provide administrative support to our business development initiatives and assist with communications among members.

You will also handle the administration and office duties of the Developing the Young Workforce (DYW) and support financial administration for both the Chamber and DYW, including invoicing and payments.