Dynamic Part-Time Business Support Administrator

Dumfries & Galloway Chamber of Commerce; Dumfries; On-site; GBP 20,000 - 25,000; Part time

Benefits offered by this job

Flexible hours

Pro-rated salary

Pro-rata annual leave

Expenses & travel allowance

Based at Carmont House

Job summary

Dumfries & Galloway Chamber of Commerce is seeking a highly organised Business Support Administrator to provide comprehensive administrative support across Chamber and Developing the Young Workforce (DYW) initiatives. The role covers project administration, financial record keeping and communications with members.

You will support the Membership Services Manager and DYW Project Manager, manage invoices, prepare reports, and help promote Chamber activities and events.

Qualifications

• Educated to National 5 or equivalent including English and Maths.
• Good working knowledge of Microsoft 365, particularly Excel.
• Experience of bookkeeping and financial administration.
• Working knowledge of Xero or a similar accounting package.

Responsibilities

• Provide administrative and clerical support.
• Assist Membership Services manager and DYW Project Manager with project administration.
• Prepare and manage correspondence, reports, documents and databases.
• Arrange invoices and process payments, code transactions, reconcile accounts/statements and maintain financial records.
• Organise and coordinate meetings, conferences, travel arrangements and events.
• Handle incoming and outgoing communications (phone, email, mail).
• Implement and maintain office systems and policies.
• Schedule and confirm appointments and calendars.
• Check in with members, handle membership renewals and follow up on payments.
• Report to Board Members and perform secretarial duties; Organise, attend and minute Board meetings.
• Assist in creating and distributing marketing materials and communications for Chamber and DYW events.

Skills

Well-organized

Proactive

Independent

Team player

Social media & marketing interest

Strong communication

Microsoft Office proficiency

Education

National 5 or equivalent (English & Maths)

Tools

Microsoft 365 (Excel)

Xero accounting

Job description

Dumfries & Galloway Chamber of Commerce is seeking a highly organised Business Support Administrator to provide comprehensive administrative support across Chamber and Developing the Young Workforce (DYW) initiatives. The role covers project administration, financial record keeping and communications with members.

You will support the Membership Services Manager and DYW Project Manager, manage invoices, prepare reports, and help promote Chamber activities and events.