Documentary Production Coordinator

Authentic Brands Group; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a dynamic team at a leading sports and entertainment licensing company as a Documentary Production Coordinator. This full-time role involves overseeing all aspects of documentary production, from development to post-production. You will manage contracts, coordinate teams, and ensure smooth operations in a fast-paced environment. If you're organized, proactive, and passionate about storytelling, this is your chance to thrive in an innovative workplace that values creativity and diversity. Embrace the opportunity to contribute to exciting projects and help shape the future of entertainment.

Qualifications

• 1-2 years experience in documentary production coordination required.
• Strong organizational and administrative skills are essential.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Manage NDAs, onboarding, and contracts for production teams.
• Handle budgeting, expense reconciliation, and travel bookings.
• Assist on shoots and perform general administrative tasks.

Skills

Documentary production coordination

Organizational skills

Multitasking

Excel proficiency

Calm under pressure

Education

Experience in documentary development

Experience in filming

Experience in editing

Experience in post-production

Tools

Adobe Suite

MS Office

Moviemagic

Albert Sustainability

Job description

Authentic is a unified platform that integrates M&A, brand strategy, creativity, and digital innovation to unlock the power of its global Lifestyle and Entertainment portfolio. As the world’s largest sports and entertainment licensing company, Authentic connects strong brands with best-in-class partners to optimize long-term value in the marketplace. Its brands generate more than $32 billion in global annual retail sales and have an expansive retail footprint in more than 150 countries, including over 13,000 freestanding stores, shop-in-shops, and 400,000 points of sale. Authentic transforms brands by delivering powerful storytelling, compelling content, innovative business models, and immersive experiences. It creates original marketing strategies to drive the success of its brands across all consumer touchpoints, platforms, and emerging media.

Why Authentic

You’ll have access to resources and scale, leveraging innovative technology in a nimble environment. This isn’t your average day job. If you’re eager to turn ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With some of the brightest minds in retail, marketing, licensing, legal, and more, we are building the intersection of digital and experiential marketing to achieve our mission. We reimagine, evolve, and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are composed of go-getters who bring unique perspectives and push boundaries of creativity and innovation. Headquartered in New York City, Authentic also has offices in Los Angeles, Miami, Toronto, Mexico City, London, and Shanghai.

Role Overview

Studio 99 is seeking a full-time Documentary Production Coordinator to join their editorial team at their Marble Arch office, five days a week. The role requires experience in documentary development, filming, editing, and post-production. The ideal candidate will possess excellent organizational and administrative skills, be comfortable with numbers and logistics, proficient in Excel, and capable of multitasking while maintaining a positive, calm attitude in a fast-paced environment.

Responsibilities

• Issuing and managing NDAs for signature
• Onboarding teams and new starters
• Preparing draft employment and supplier contracts
• Processing invoices, checking details, and obtaining approvals
• Managing talent databases, sourcing, and vetting local crew and production teams
• Reconciling expenses, assisting with budgeting, and updating cost managers
• Sourcing locations and obtaining permits
• Creating call sheets and drafting risk assessments
• Booking travel, visas, couriers, hire cars, and accommodations
• Booking production equipment and managing carnets
• Obtaining releases, archives, and music clearances
• Measuring and calculating project carbon footprints
• Attending and assisting on shoots as needed
• Performing general admin tasks including filing and organization
• Managing data, archiving jobs and assets, creating logs
• Handling post-production and delivery paperwork
• Managing US and UK payroll
• Diary management and meeting preparations

Minimum Requirements

• 1-2 years experience as a documentary production coordinator on premium feature documentaries and docuseries, covering development, filming, editing, post-production, and delivery
• Strong administrative and organizational skills
• Ability to multitask, plan ahead, and meet deadlines
• Proactive with good self-management skills
• Team player with the ability to stay calm under pressure and maintain a positive attitude
• Willingness and desire to learn and progress

Technical Skills / Qualifications

• Experience with Adobe and MS Office (Word, Excel)
• Desired but not essential: experience with Moviemagic
• Desired but not essential: experience with Albert Sustainability

Authentic is an equal-opportunity employer committed to diversity and inclusion. We do not discriminate based on gender, gender identity, sexual orientation, race, national origin, disability, age, marital status, veteran status, or other protected classes.

For accommodations related to disabilities or religious obligations, please contact [e-mail].