Document Production Specialist

Clyde & Co Global Services Limited; Glasgow; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Life assurance from day one

Season ticket loans

Lifestyle discounts

Wellbeing Day

Job summary

Clyde & Co Global Services Limited is seeking a Document Production Specialist in Glasgow, delivering high-quality document production support for legal and business services across the firm. You will format, edit and manage complex documents to tight deadlines while ensuring accuracy and client service.

The role combines hands-on document production with potential workflow coordination duties, operating in a fast-paced professional services environment with hybrid working arrangements.

Qualifications

• Previous experience in a Document Production role within a professional services environment.
• Advanced knowledge of Microsoft Office, particularly Word, PowerPoint, Excel and Visio.
• Experience editing, formatting and producing complex documents and presentations to a high standard.
• Strong PDF manipulation skills, including the creation and management of document bundles.
• Experience with document cleaning tools and DocXTools.
• Strong working knowledge of iManage.
• Familiarity with Visual Files 2 and EveryFile would be advantageous.

Responsibilities

• Create, format, edit and manage complex legal and business documents to tight deadlines while maintaining accuracy and client service.
• Support workflow coordination activities to ensure efficient service delivery and workload management across the team.
• Collaborate with colleagues across multiple teams to meet deadlines and manage fluctuating workloads.
• Maintain brand guidelines, templates and document standards and handle confidential information with discretion.

Skills

Microsoft Office

Word

PowerPoint

Excel

Visio

PDF manipulation

DocXTools

iManage

audio typing

transcription

team collaboration

Tools

Visual Files 2

EveryFile

Job description

Type: Full Time Time: Permanent Location: Glasgow Working Pattern: Monday to Friday, 3:00pm – 11:00pm Department: Document Production

The Role

As a Document Production Specialist, you will provide high-quality document production support to legal and business services teams across the firm. Working within a fast-paced environment, you will create, format, edit and manage complex legal and business documents to tight deadlines while maintaining exceptional standards of accuracy and client service. Alongside document production responsibilities, you will support workflow coordination activities when required, helping to ensure efficient service delivery and effective management of workloads across the team.

Document Production & Technical Expertise

• Previous experience in a Document Production role within a professional services environment.
• Advanced knowledge of Microsoft Office, particularly Word, PowerPoint, Excel and Visio.
• Experience editing, formatting and producing complex documents and presentations to a high standard.
• Strong PDF manipulation skills, including the creation and management of document bundles.
• Experience with document cleaning tools and DocXTools.
• Strong working knowledge of iManage.
• Familiarity with Visual Files 2 and EveryFile would be advantageous.

Document Management & Quality

• Fast and accurate audio typing and transcription capability.
• Good understanding of legal terminology and legal document production requirements.
• Exceptional attention to detail and commitment to delivering accurate, high-quality work.
• Experience working within brand guidelines, templates and document standards.
• Ability to manage multiple priorities while maintaining consistency and accuracy.

Communication & Team Collaboration

• Strong communication skills with the confidence to work with colleagues across multiple teams and functions.
• Ability to collaborate effectively to meet deadlines and manage fluctuating workloads.
• Willingness to share knowledge, support colleagues and contribute to continuous improvement initiatives.
• Strong client service focus with a responsive and professional approach.

Organisation & Personal Effectiveness

• Excellent organisational skills and ability to prioritise work effectively.
• Sound judgement and practical problem-solving skills.
• Ability to work independently while remaining a collaborative team member.
• Experience handling confidential and sensitive information with discretion.
• Flexible approach with the willingness and capability to support workflow coordination responsibilities when required.

What sets this role apart

• Opportunity to work within a specialist document production team supporting a global law firm and a wide variety of legal practice areas.
• Combines hands-on document production expertise with opportunities to support workflow coordination and service delivery management.
• Gain exposure to advanced legal document technologies, high-profile client work and continuous improvement initiatives within a collaborative team environment.

What's in it for you

• Modern, flexible working – A minimum of 2 days each week required from the office, 3 days from home.
• Join an award-winning global firm – Clyde & Co is ranked Band 1 in multiple practice areas by Chambers and Legal 500 and was recently named Insurance Law Firm of the Year (Best Lawyers Germany 2025).
• Career progression and development – Structured learning and development programs, secondment opportunities and internal mobility across global offices.
• Inclusive, supportive culture – Named GCC Law Firm of the Year and Pro Bono Firm of the Year, reflecting a commitment to community, DE&I, and purpose-driven work.
• Perks like life assurance from day one, season ticket loans and lifestyle discounts, an annual Wellbeing Day each year, 24/7 Employee Assistance Programme and more.

Please note: eligibility for benefits may vary based on location and length of service. Full details will be confirmed upon joining.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.