Document Production Specialist

Larbey Evans Ltd; City Of London; Hybrid; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Free meals

Job summary

Larbey Evans Ltd in London is seeking a Document Production Specialist to support a US law firm. You will manage workflow, ensure timely processing of document requests, and liaise with the Secretarial Manager to align priorities.

The role requires meticulous attention to formatting and branding across firm documents. You'll create and revise documents using MS Office and the firm’s software, produce financial statements, presentations, and closing sets, and troubleshoot document issues while

Qualifications

• Monitors workflow to ensure document requests are processed on time and to standard quality.
• Produces and revises documents per firm specifications using MS Office and firm software.
• Ensures accuracy, correct formatting, and brand consistency across documents.

Responsibilities

• Monitor workflow and ensure all document requests meet timescales and quality standards.
• Create and revise legal documents to Firm’s specifications.
• Produce documents with proper tables of authorities, indexes and cross references.
• Scan, format, and convert documents between formats; create mail merges and closing sets.
• Design presentations and graphics for proposals; troubleshoot document issues.
• Proofread for accuracy and branding compliance.

Skills

Workflow coordination

Proofreading

Document formatting

MS Office

Tools

iManage

Numbering Schemes

Work

Job description

Document Production Specialist

US law firm is looking to hire a new late starting Document Production Specialist to work the hours 11am to 7pm plus a very generous salary.

What’s on Offer:

• Monday to Thursday in office / Friday working remotely
• 11am to 7pm working hours
• Free meals
• Based in the heart of the city

Document Production Specialist/ Workflow Coordinator - What you will be doing:

• Monitoring workflow and ensuring all document requests are processed within required timescales and to the quality and standard required, negotiating deadlines and managing expectations as necessary. Closely liaising with the Secretarial Manager regarding workflow and other issues.
• Creating and revising legal documents to Firm’s specifications using the Firm’s latest software and version of MS Office.
• Producing financial statements, flow charts, presentations, letters and other documents, marking for cross references, Table of Contents, Table of Authorities, defined terms, and indexing.
• Scanning and formatting documents; converting documents to/from different software packages, transcribing tapes, producing mail merge documents, creating closing sets, CD labels and fillable-pdf forms, and preparing document comparisons.
• Designing and implementing presentations, multimedia projects, posters, covers, and producing graphics for proposals.
• Troubleshooting document issues.
• Proofreading work for quality, ensuring accuracy and correct formatting and brand compliance where appropriate.

Document Production Specialist/ Workflow Coordinator- What we are looking for:

• 2+ years Word Processing/Document Production experience from within a law firm
• Knowledge of software specific to the legal industry, i.e. iManage, Numbering Schemes, Work