Document Production Specialist

Shepherd and Wedderburn; City of Edinburgh; On-site; GBP 26,000 - 38,000; Full time

Job summary

Shepherd and Wedderburn in Edinburgh is seeking a Document Production Specialist to join our team, focusing on producing and formatting complex Word documents to a consistently high standard. You will work closely with PAs and the Training Team to ensure accuracy and professionalism in all deliverables.

You will help maintain the Word house style templates, contribute to document automation initiatives, and continually learn new technologies to support firm-wide projects.

Qualifications

• Advanced MS Word skills with experience in formatting complex documents
• Excellent attention to detail and strong organisational abilities
• Experience in document production or technical document work
• Ability to work in a fast-paced environment and meet deadlines
• Strong problem-solving skills

Responsibilities

• Maintain exceptional attention to detail, ensuring accuracy and quality across all work produced
• Thrive in a fast-paced professional environment, managing competing priorities and deadlines
• Apply proactive technical problem-solving to identify issues and support improvements
• Build and maintain strong professional relationships with colleagues at all levels
• Exhibit excellent written and verbal communication, adapting to audiences and situations
• Support departmental and firm-wide projects with technical expertise
• Learn and confidently utilise new technologies, systems and processes
• Adopt a flexible approach to changing business priorities
• Demonstrate strong organisational and time management to manage multiple tasks
• Share knowledge and best practices with colleagues, including PAs and Training Team
• Produce high-quality documentation from digital dictation and transcription platforms
• Assist with development and maintenance of Word house style templates and document automation

Skills

Organisational skills

Problem solving

Attention to detail

Document production experience

Tools

Microsoft Word

Job description

Shepherd and Wedderburn are currently recruiting for a Document Production Specialist to join their team based in Edinburgh. The successful candidate will demonstrate advanced proficiency across the Microsoft Office suite, with a particular focus on producing and formatting complex Word documents to a consistently high standard.

Main Duties

• Maintain exceptional attention to detail, ensuring accuracy, quality, and consistency across all work produced.
• Thrive in a fast-paced professional environment, managing competing priorities while consistently meeting demanding deadlines.
• Apply proactive technical problem-solving skills to identify issues, recommend solutions, and support continuous improvement.
• Build and maintain strong professional relationships with colleagues at all levels across the firm.
• Exhibit excellent written and verbal communication skills, adapting communication style to suit a range of audiences and situations.
• Support and contribute to departmental and firm-wide projects, providing technical expertise and assistance as required.
• Demonstrate the ability to quickly learn and confidently utilise new technologies, systems, and processes.
• Adopt a flexible and adaptable approach to work, responding effectively to changing business priorities and operational requirements.
• Possess strong organisational and time management skills, with the ability to manage multiple tasks efficiently and effectively.
• Share knowledge, best practice, and technical expertise with colleagues, including PAs and members of the Training Team, to support continuous development.
• Produce high-quality documentation from digital dictation and other transcription platforms, ensuring accuracy, professionalism, and adherence to firm standards.
• Assist with the development, maintenance, testing, and continuous enhancement of the firm's Microsoft Word house style templates and document automation solutions.

Candidate Profile/Technical Skills

• Strong advanced Microsoft technical skills, in particular Word
• Strong organisational skills
• Strong problems solving skills
• Previous experience in document production role and/or other technical document focused role
• Excellent attention to detail

Business/Work Management

• Works as part of a team and with the PA Co-ordinator to attain objectives within agreed timescales.
• Keeps all clients and colleagues up-to-date with latest developments.
• Complies with all firm policies and procedures.