Document Production Specialist

Shepherd and Wedderburn LLP; City of Edinburgh; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Shepherd and Wedderburn LLP in Edinburgh seeks a Document Production Specialist to produce and format complex Word documents to a consistently high standard. You will work in a fast-paced, professional environment, ensuring accuracy, quality and timely delivery across the firm.

The role focuses on advanced Word capabilities, knowledge of house styles, and ongoing development of document automation. You will collaborate closely with PAs and the Training Team.

Qualifications

• Advanced Microsoft Word skills with meticulous formatting.
• Excellent organisational abilities.
• Strong problem-solving skills.
• Experience in document production or technical documentation.
• Superior attention to detail.
• Team player with ability to work with PAs and Training Team.
• Compliant with firm policies and procedures.

Responsibilities

• Produce and format complex Word documents to a high standard.
• Maintain accuracy, quality and consistency across all work.
• Manage multiple tasks in a fast-paced environment and meet deadlines.
• Utilise new technologies and document automation tools.
• Support development of Word house style templates.
• Collaborate with colleagues across the firm.

Skills

Advanced Microsoft Word

Organisational skills

Problem solving

Document production experience

Attention to detail

Tools

Microsoft Word

Job description

Shepherd and Wedderburn are currently recruiting for a Document Production Specialist to join their team based in Edinburgh. The successful candidate will demonstrate advanced proficiency across the Microsoft Office suite, with a particular focus on producing and formatting complex Word documents to a consistently high standard.

The role

Main Duties

• Maintain exceptional attention to detail, ensuring accuracy, quality, and consistency across all work produced.
• Thrive in a fast-paced professional environment, managing competing priorities while consistently meeting demanding deadlines.
• Apply proactive technical problem-solving skills to identify issues, recommend solutions, and support continuous improvement.
• Build and maintain strong professional relationships with colleagues at all levels across the firm.
• Exhibit excellent written and verbal communication skills, adapting communication style to suit a range of audiences and situations.
• Support and contribute to departmental and firm-wide projects, providing technical expertise and assistance as required.
• Demonstrate the ability to quickly learn and confidently utilise new technologies, systems, and processes.
• Adopt a flexible and adaptable approach to work, responding effectively to changing business priorities and operational requirements.
• Possess strong organisational and time management skills, with the ability to manage multiple tasks efficiently and effectively.
• Share knowledge, best practice, and technical expertise with colleagues, including PAs and members of the Training Team, to support continuous development.
• Produce high-quality documentation from digital dictation and other transcription platforms, ensuring accuracy, professionalism, and adherence to firm standards.
• Assist with the development, maintenance, testing, and continuous enhancement of the firm's Microsoft Word house style templates and document automation solutions.

Candidate Profile/Technical Skills

• Strong advanced Microsoft technical skills, in particular Word
• Strong organisational skills
• Strong problems solving skills
• Previous experience in document production role and/or other technical document focused role
• Excellent attention to detail

Business/Work Management

• Works as part of a team and with the PA Co-ordinator to attain objectives within agreed timescales.
• Keeps all clients and colleagues up-to-date with latest developments.
• Complies with all firm policies and procedures.

Other information

HR Contact

If you would like further information on the role or require accommodations to make your application please contact [e-mail]

At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, people with disabilities or who are neurodivergent and those from lower socio-economic backgrounds.

Data Protection

Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “controller”. The information provided by you will be processed in accordance with our Privacy Notice for Applicants . If you are successful in obtaining paid employment with us we will hold your information in accordance with our Privacy Notice and Data Retention Policy for Personnel, which will be provided to you at the relevant time.

Relevant information will be disclosed to the interview panel and Human Resources staff members. We may contact any referees provided for the purposes of discussing your application and will ask your permission before doing so.

If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:

• We will use any information provided in relation to reasonable adjustments to make appropriate arrangements for interview or other selection processes.
• We will use any information provided in our diversity monitoring form to ensure meaningful monitoring and reporting. Any analysis of this data will be done on an anonymous basis.

Should your application be unsuccessful, the information provided will be deleted on the basis of the timescales set out in our Privacy Notice for Applicants .

If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our Privacy Notice for Applicants .