Document Controller/Information Controller (Fixed Term Contract)

Willmott Dixon; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Willmott Dixon’s Interiors division seeks an Information Controller/Document Controller to manage project documents from office in Central London. You’ll ensure accurate recording, secure storage, and rapid access for the project team, collaborating with Design Managers and external partners.

The role requires strong experience in document control within construction, with mandatory use of 4Projects and Procore. A 12-month maternity cover with potential conversion to permanent is offered.

Qualifications

• Proven experience in Document Control role within the construction sector.
• Experience with Viewpoint for Projects (4Projects) and Procore is mandatory.
• Strong knowledge of managing information from a CDE/EDMS and compliance throughout the project lifecycle.
• Proficiency in MS Office Suite and document control processes.
• Familiarity with TIDPs and the Master Information Delivery Plan (MIDP).

Responsibilities

• Develop, implement, and maintain document control processes for each project.
• Track and monitor document status with regular progress reports.
• Ensure ISO19650 compliance and project-specific document requirements.
• Facilitate information sharing across the project team.
• Coordinate with external partners for document exchange and timelines.
• Regularly review and audit document control processes for efficiency.
• Collaborate with Design Managers, consultants, and supply chain partners.
• Manage documentation across multiple projects concurrently.
• Monitor a shared Information Management inbox and respond promptly.

Skills

Document control

Stakeholder liaison

Attention to detail

Problem-solving

Interpersonal skills

Tools

Viewpoint for Projects (4Projects)

Procore

CDE / EDMS

Microsoft Power BI

Dalux

Aconex

MS Office Suite

Job description

We have an exciting opportunity to join Willmott Dixon’s Interiors division as an Information Controller / Document Controller, based out of our office at The Old Bailey, in Central London.

As the successful candidate, you will be responsible for managing and controlling all project-related documents, ensuring information is accurately recorded, securely stored, and readily accessible to the project team. The role involves close collaboration with Design Managers, consultants, supply chain partners, and other stakeholders to maintain effective communication and document management across the full project lifecycle.

*NB: This is a 12-month fixed-term maternity cover contract… With the potential of converting into a permanent role!

Key Responsibilities

• Develop, implement, and maintain document control processes and procedures for each allocated project.
• Track and monitor the status of documents, providing regular updates and reports on progress and distribution.
• Ensure compliance with ISO19650 standards, company policies, and project-specific requirements for document management.
• Facilitate effective communication and information sharing across the project team.
• Coordinate with external partners to ensure seamless document exchange and adherence to timelines.
• Regularly review and audit document control processes to maintain efficiency and best practice.
• Proven experience in Document Control role within the construction sector.
• Experience with Viewpoint for Projects (4Projects), and Procore is mandatory
• Prior experience within a tier 1 or 2 head contractor.
• Strong knowledge of managing information from a Common Data Environment (CDE) / EDMS, supporting compliance throughout the project lifecycle.
• Proficiency in MS Office Suite.
• Familiarity with the development and management of Task Information Delivery Plans (TIDPs) and the coordination/federation of information into the Master Information Delivery Plan (MIDP).
• Ability to manage documentation across multiple projects simultaneously.
• Experience monitoring and managing a shared Information Management inbox, with prompt and effective responses.
• Strong interpersonal skills with the confidence to liaise effectively with external consultants and partners.
• High attention to detail, with strong problem-solving skills.
• Any exposure with Dalux, or similar (e.g., Aconex).
• Competency or exposure in Microsoft Power BI.

About Us

With over 170 years of rich history, Willmott Dixon’s purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive.

Willmott Dixon was recognised by The Sunday Times as one of the Top 10 "Big" Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe’s 1,000 best workplaces by the Financial Times in 2025.

Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.