Document Controller in Dartford

Energy Jobline CVL; Dartford; Hybrid; GBP 33,000 - 38,000; Full time

Benefits offered by this job

Hybrid work pattern

Company pension

Holiday allowance

Job summary

Energy Jobline CVL is recruiting a Document Controller & Compliance Administrator for a Dartford-based role with hybrid working (4 days in the office, 1 day WFH). The position focuses on SHDF/Decarbonisation, PAS 2030/2035, and TrustMark compliance, ensuring audit trails and contractor claims stay on track.

The role requires hands-on experience in SHDF retrofits within social housing, strong Excel skills, and effective liaison with retrofit coordinators, site managers, and sub-contractors.

Qualifications

• SHDF knowledge and PAS 2030/2035 familiarity.
• Experience with TrustMark reporting and documentation.
• Social housing contractor or housing association background.
• Advanced Excel with VLOOKUP and pivot tables.

Responsibilities

• Collate and maintain compliance documentation under PAS 2030/2035 and TrustMark.
• Manage project records, surveys, handover packs, and installer sign-offs.
• Build and maintain Excel trackers to monitor progress and audit readiness.
• Chase missing evidence with Retrofit Coordinators and site teams.
• Produce weekly compliance reports for PMs and client housing associations.

Skills

Advanced Excel

Stakeholder Liaison

Job description

Document Controller – SHDF & Decarbonisation

Document Controller | Compliance Administrator | PAS 2035 / PAS 2030 | TrustMark | SHDF

Job Title: SHDF Document Controller & Compliance Administrator

Location: Dartford, Kent (Hybrid: 4 days office / 1 day WFH)

Salary: £33,000 – £38,000 per annum + Benefits Package

Contract Type: Full-Time, Permanent

Mandatory Criteria: Essential experience supporting SHDF (Social Housing Decarbonisation Fund), PAS 2030 / 2035, or TrustMark compliance workflows within social housing.

Are you an experienced Document Controller or Compliance Administrator with hands‑on experience managing compliance data for SHDF (Social Housing Decarbonisation Fund) retrofits and PAS 2030 / 2035 projects

We are urgently recruiting a Document Controller to join an established social housing contractor based out of Dartford.

This role requires someone who can hit the ground running with an existing knowledge of SHDF guidelines, TrustMark uploads, and PAS compliance evidence, ensuring zero delays on project audit trails and contractor claims.

Why Apply for This Role

Competitive Salary: £33,000 – £38,000 per annum depending on experience.

Flexible Hybrid Working: 4 days office-based in Dartford / 1 day working from home (flexibility open to discussion).

High Growth Sector: Be a key contributor to major net-zero decarbonisation programmes with long-term framework stability.

Full Benefits Package: Company pension, paid holiday, performance rewards, and structured career progression.

Key Responsibilities:

• SHDF & PAS Compliance Management: Collate, audit, and maintain all compliance documentation required under PAS 2030 / PAS 2035 standards and TrustMark registration for SHDF schemes.
• Project Document Control: Manage, index, and upload high volumes of project records, technical surveys, handover packs, and installer sign-offs onto client document management systems and internal portals.
• Tracker & Excel Management: Build, update, and maintain complex Excel trackers to monitor project progress, missing compliance items, and audit readiness across active properties.
• Stakeholder & Subcontractor Liaison: Work closely with Retrofit Coordinators, Site Managers, and sub-contractors to chase missing evidence (photos, airtightness tests, EPCs, installer guarantees).
• Reporting & Auditing: Produce accurate weekly compliance reports for project managers and client housing associations to ensure smooth milestone sign-offs.

Mandatory Requirements & Experience:

• SHDF & Decarbonisation Experience (ESSENTIAL): Proven track record as a Document Controller, Compliance Administrator, or Technical Administrator supporting SHDF (Social Housing Decarbonisation Fund) or PAS-regulated retrofit programmes.
• Compliance Knowledge: Deep familiarity with PAS 2030, PAS 2035, and TrustMark reporting frameworks and documentation requirements (e.g., EWI, heat pumps, solar PV evidence packs).
• Social Housing / Planned Maintenance Background: Background working for a main contractor, housing association, or specialist retrofit installer.
• Advanced Excel Skills: Confident using VLOOKUPs, pivot tables, and large datasets to manage live project trackers.
• Location: Able to commute reliably to Dartford, Kent for office-based working.

Location: Dartford, Kent (Hybrid: 4 days office / 1 day WFH)

Keywords: Document Controller, Compliance Administrator, SHDF, Social Housing Decarbonisation Fund, PAS 2035, PAS 2030, TrustMark, Retrofit Administrator, Planned Maintenance, Social Housing, Dartford, Kent, Hybrid