Document Controller

Wates Smartspace; United Kingdom; Remote; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Training and development

Career progression opportunities

Benefits package discussed

Job summary

Wates Property Services is seeking an experienced Document Controller to join the Retrofit team on-site in Dartford, DA1 2EU. You will manage project documentation across live retrofit programmes within occupied social housing, coordinating with site teams and client stakeholders.

The role requires strong document control skills, experience in refurbishment or maintenance, and a full UK driving licence. On-site work offers ongoing training and development opportunities within a growing division.

Qualifications

• Previous experience as a Document Controller in construction, social housing, or refurbishment environments.
• Experience managing large volumes of project documentation across multiple workstreams.
• Proficiency in Microsoft Office and document management systems.

Responsibilities

• Manage project documentation, drawings, and compliance records.
• Maintain document control systems and ensure information is accessible.
• Review subcontractor documentation including RAMS, insurance, and certs.
• Control document revisions and distribute updated information to teams.
• Assist with client reporting, handover packs and close-out docs.
• Coordinate information between site teams, project managers and stakeholders.

Skills

Document control

Microsoft Office

Attention to detail

Full UK Driving Licence

Tools

Document management systems

RAMS review

Job description

Overview

WPS are looking for an experienced Document Controller to join our Retrofit team in Dartford, working on-site with our office based at DA1 2EU.

We're particularly interested in candidates with experience in planned maintenance, responsive maintenance, social housing refurbishment or construction, where strong document control and compliance processes are essential to project delivery.

Key Points About the Role

• Managing and maintaining project documentation across live retrofit programmes within occupied social housing.
• Site-based position supporting operational, commercial and delivery teams.
• Ensuring project records, certifications and compliance documents are accurately controlled and stored.
• Coordinating documentation between subcontractors, site teams and client stakeholders.
• Supporting the delivery of long-term retrofit programmes within a growing division.

Key Duties

Responsibilities include:

• Managing project documentation, drawings, compliance records and certifications.
• Maintaining document control systems and ensuring information is easily accessible.
• Reviewing and tracking subcontractor documentation, including RAMS, insurance certificates and accreditations.
• Managing retrofit, quality and compliance records in line with contractual requirements.
• Controlling document revisions and distributing the latest approved information to project teams.
• Assisting with client reporting, handover packs and project completion documentation.
• Coordinating information between site teams, project managers, commercial teams and client representatives.
• Maintaining accurate audit trails and supporting compliance requirements.
• Supporting project mobilisation, programme delivery and project close-out activities..

Experience Required

• Previous experience as a Document Controller within construction, social housing, planned maintenance, responsive maintenance or refurbishment environments.
• Experience managing large volumes of project documentation across multiple workstreams.
• Proficiency in Microsoft Office and document management systems.
• Full UK Driving Licence

What We Offer

• Ongoing training and professional development.
• Long-term career investment and progression opportunities.
• Exposure to large-scale social housing and planned maintenance projects.
• Benefits package can be discussed during the recruitment process.

What's Great About Us?

Wates Property Services are part of the Wates Group which is a family-owned business with over 125 years of history. Our Planned Maintenance division is a key area of growth, creating excellent opportunities for career development. We believe in recognising talent from within and are committed to investing in our people through promotion, training and long-term career progression

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

National Security Vetting

Our commitments:

WPS is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds.

We don't discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at [e-mail]