Document Controller - Energy

Stantec UK Careers; Großbritannien; Hybrid; GBP 32.000 - 52.000; Vollzeit

Benefits dieser Stelle

Hybrid / Flexible working

Private medical insurance

Annual leave with buy/sell option

Bonus schemes

Professional subscriptions paid

Zusammenfassung

Stantec is seeking a proactive Document Controller to join our PMO Information Management team in the UK. You will manage project documentation within a Common Data Environment (CDE), ensuring accuracy, security and accessibility across multiple projects.

You will oversee the Master Information Delivery Plan, approvals in SharePoint and Autodesk Construction Cloud, and maintain compliance with GDPR and ISO 19650 standards, supporting audits and information requests as needed.

Qualifikationen

• Proven experience in document control and file management within engineering or construction environments.
• Experience with SharePoint site structure, permissions, workflows and automation.
• Experience with Autodesk Construction Cloud (ACC) including approvals management and metadata administration.

Aufgaben

• Maintain Master Information Delivery Plan to ensure timely and accurate document flow.
• Oversee document approvals and transmittals in SharePoint and ACC.
• Ensure GDPR compliance and protection of sensitive information; support information requests.
• Promote BIM and digital engineering information management best practices aligned with ISO 19650.

Kenntnisse

Document control

SharePoint admin

ACC (Autodesk Construction Cloud)

Metadata management

ISO 19650-2

Adobe Acrobat

MS 365 tools

Communication

Team collaboration

Tools

SharePoint

ACC

Jobbeschreibung

The energy sector is undergoing a dynamic transformation—driven by increasing demand, evolving regulations, ambitious carbon reduction goals, and rapid technological innovation. This is an exciting time to be part of an industry shaping a more sustainable and resilient future.

About the Role

As a Document Controller, you will play a central role within our PMO Information Management team, ensuring the effective and secure management of project information within a Common Data Environment (CDE).

You will be responsible for maintaining the flow, accuracy, and accessibility of documentation across projects, supporting teams to work efficiently and in line with industry standards. This includes managing the Master Information Delivery Plan, overseeing document approvals within platforms such as SharePoint and Autodesk Construction Cloud (ACC), and ensuring that all project information is properly controlled and up to date.

Your role will also involve handling sensitive and confidential information with care, ensuring compliance with GDPR, legal privilege requirements, and other regulatory standards. In addition, you will support Freedom of Information requests and promote best practices in digital engineering and BIM, aligned with ISO 19650 standards.

This is a key position where your organisation, attention to detail, and technical knowledge will directly support the successful delivery of projects.

Your Impact

In this role, you will be instrumental in ensuring that project teams have access to accurate, reliable, and well-structured information, enabling them to deliver efficiently and with confidence. Your management of documentation and data will help maintain strong governance across projects, reducing risk and supporting compliance with both client and industry requirements.

By maintaining robust processes within the Common Data Environment, you will facilitate seamless collaboration between multidisciplinary teams, ensuring everyone is working from a single source of truth. Your careful handling of sensitive information will help safeguard both the organisation and its clients, while your support for audits and information requests will reinforce transparency and accountability.

Through your contribution to BIM and digital engineering practices, you will help embed best-in-class information management standards, ultimately improving project performance and supporting the delivery of complex energy infrastructure.

About You

You are a detail-oriented and proactive Document Controller with strong technical and administrative expertise, ideally gained within engineering, construction, or infrastructure environments. You are confident working with digital systems and understand the importance of robust information management in supporting project success.

You will bring:

• Proven experience in document control, with strong administrative and technical capabilities
• Expertise in SharePoint, including site structure, navigation, permissions, workflows, and automation
• Experience with Autodesk Construction Cloud (ACC), including approvals management, transmittals, and metadata administration
• Proficiency in document management systems and electronic transmittals
• A solid understanding of ISO 19650-2 and experience working in a BIM-enabled environment
• Familiarity with engineering or construction project environments
• Strong IT skills, including Adobe Acrobat and Microsoft 365 tools (Excel, Word, Project, PowerPoint, Visio)
• Excellent communication skills, with the ability to work collaboratively across teams
• A flexible, proactive approach, with the ability to adapt to new systems and evolving project needs

Why Join Us?

• We put people first: We're proud of our friendly, inclusive and collaborative environment where everyone feels valued and driven to succeed.
• We are driven to achieve: Named in the top 50 companies to work by Glassdoor 2025.
• We do what is right: Industry leading training and development as well as paid for professional subscriptions. A professional progression plan, supporting you to become chartered.
• We are better together: A supportive and collaborative team environment and wider ERG network (see more on our ERGs here: Stantec Employee Resource Groups)
• Growth: We're on an exciting growth journey across the UK - we want you to be part of it!
• Great Benefits: Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days, private medical insurance, group income protection & life assurance included as standard as well as discounted gym membership and lots more.
• Hybrid / Flexible working: Enjoy a healthy work-life balance with our hybrid approach to flexible working.

#UKEnergy