Document Controller | EDMS & Asite Specialist

ferrovial; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

Ferrovial is seeking a Document Controller to join the Information Management team in London. You will manage and maintain document control processes, with strong experience in EDMS and MS Office, ensuring accurate filing, retrieval and cross-team distribution.

You will configure EDMS settings, support project teams, and uphold regulatory and project requirements across Asite and other platforms. The role reports to the Document Control Manager and is based at Euston, London.

Qualifications

• Proficient in Microsoft Office Suite with ability to create formulas and macros in Excel.
• Experience managing large volumes of documentation accurately.
• Desirable: Power BI experience.
• Good communication and interpersonal skills.
• Strong attention to detail and organisational ability.
• Hands-on experience with Asite (System Admin).
• Desirable: EB and ProjectWise familiarity.
• Document Control or EDMS certification advantageous.

Responsibilities

• Maintain and update project documentation in compliance with company standards.
• Ensure accurate filing, retrieval, and distribution of documents across teams.
• Monitor document workflows and approvals within EDMS systems.
• Act as the primary point of contact for EDMS-related queries.
• Configure and manage document control settings in Asite and other platforms.
• Train and mentor new starters on document control processes and EDMS systems.
• Provide ongoing support to project teams on document management best practices.
• Ensure all documentation meets regulatory and project requirements.
• Conduct periodic audits to maintain data integrity and compliance.
• Liaise with internal teams, contractors, and clients to ensure smooth document flow.
• Support project managers with reporting and document status updates.
• Work across multiple platforms and systems to ensure consistency of data.
• Verify that all project information is captured and consolidated within Asite, maintaining a single source of truth for documentation.

Skills

MS Office

Asite Admin

EDMS systems

Power BI

Communication skills

Attention to detail

Organisational skills

Document control

Regulatory compliance

Tools

Asite

EB

ProjectWise

Job description

Ferrovial is seeking a Document Controller to join the Information Management team in London. You will manage and maintain document control processes, with strong experience in EDMS and MS Office, ensuring accurate filing, retrieval and cross-team distribution.

You will configure EDMS settings, support project teams, and uphold regulatory and project requirements across Asite and other platforms. The role reports to the Document Control Manager and is based at Euston, London.