Document Controller - DMS & Design Information Lead

Stepnell Ltd; Woodford; On-site; GBP 24,000 - 40,000; Full time

Job summary

Stepnell Ltd in Bristol is seeking a meticulous Document Controller to manage design-related information and ensure flow through our DMS across projects.

Reporting to the Design Manager, you will maintain control and traceability from inception to completion, delivering accurate design data for construction and procurement processes.

Join a team focused on standardised templates, timely distribution, and continuous improvement of document management practices on major projects.

Qualifications

• Proficient in reviewing, developing, and maintaining document control processes and DMS procedures.
• Strong communication with internal teams and external suppliers to ensure consistency.
• Experience providing administrative support within design management or construction environments.

Responsibilities

• Office & Administration: provide administrative support to design management, chase information, produce reports, and manage distribution of project information.
• Systems Management: set up project folders, facilitate communication, and ensure standardised forms and templates.
• Information Control: review supplier document compliance with project standards on numbering and quality; manage photocopying and scanning.
• Work Winning: support pre-construction during bids and ensure distribution of latest drawings.
• Construction Support: liaise with project teams and third parties to agree handover standards; maintain Master Document Register.
• Monitoring & Reporting: produce overdue reports for clients and suppliers, challenge consultants on timely information.
• Quality Assurance: visit sites to train teams in using the DMS effectively.

Skills

Document control

Communication

Administrative support

Tools

DMS

Job description

Stepnell Ltd in Bristol is seeking a meticulous Document Controller to manage design-related information and ensure flow through our DMS across projects.

Reporting to the Design Manager, you will maintain control and traceability from inception to completion, delivering accurate design data for construction and procurement processes.

Join a team focused on standardised templates, timely distribution, and continuous improvement of document management practices on major projects.