Document Controller - DMS & Construction Docs

Stepnell Ltd; Rugby; On-site; GBP 32,000 - 42,000; Full time

Job summary

Stepnell Ltd is seeking a detail-oriented Document Controller for their Bristol team. You will manage design-related information flow across projects using the firm's DMS, ensuring timely delivery and compliance from inception through to completion.

Reporting to the Design Manager, you will maintain accuracy and traceability of all project documentation. You will champion standardised templates, support bid activities, coordinate with suppliers, and monitor documentation against project

Qualifications

• Experience in reviewing, developing, and maintaining document control processes and DMS procedures.
• Strong communication with internal teams and external suppliers to ensure consistency.

Responsibilities

• Office & Administration: provide administrative support to the design management function, including chasing information, producing reports, and distributing project information.
• Systems Management: set up project folders, facilitate communication processes, and ensure standardised forms and templates are used.
• Information Control: review supplier document compliance with project standards, numbering and quality; manage photocopying and scanning.
• Work Winning: support the pre-construction team during bid processes and ensure distribution of controlled copies of drawings.
• Construction Support: liaise with project teams and third parties to agree on handover standards and maintain the Master Document Register.
• Monitoring & Reporting: produce overdue reports for clients and suppliers, and challenge consultants to provide information on time.
• Quality Assurance: periodically visit sites to train and assist teams in using the DMS effectively.

Skills

Technical Proficiency

Communication

Job description

Stepnell Ltd is seeking a detail-oriented Document Controller for their Bristol team. You will manage design-related information flow across projects using the firm's DMS, ensuring timely delivery and compliance from inception through to completion.

Reporting to the Design Manager, you will maintain accuracy and traceability of all project documentation. You will champion standardised templates, support bid activities, coordinate with suppliers, and monitor documentation against project