Document Controller- Data Centers -Real Estate

TN United Kingdom; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Document Controller to join their Real Estate team in London. This role focuses on managing document control procedures and ensuring compliance within a collaborative environment. The ideal candidate will possess strong interpersonal and problem-solving skills, with a solid background in Information Management. The company is committed to fostering a diverse workforce and offers opportunities for professional development and work-life balance. If you are passionate about document management and thrive in a dynamic setting, this role is perfect for you.

Qualifications

• 3+ years of experience in Information Management or consultancy.
• Administrator experience with various document control systems.

Responsibilities

• Manage and configure Common Data Environments (CDE) and EDMS.
• Provide training and support for users of the document control system.

Skills

Interpersonal Skills

Communication Skills

Problem-Solving Skills

Document Control Procedures

Microsoft Office

Training Skills

Education

3+ years of IM and/or consultancy experience

Tools

Aconex

ViewPoint/4P

Asite

Bentley

ProjectWise

Job description

Job Description

To support and progress our values, we:

• Developed a market leading suite of bespoke digital tools to deliver our market leading cost management services: The Hive
• Are a champion of a diverse workforce and culture
• Offer role development and advancement opportunities
• Set out our NewLeaf strategy, commitment to social value and environmental issues
• Provide opportunities for professional development (working with industry leading professionals, RICS Chartership development support, NEC accreditation)
• Offer a level of independence with multidisciplinary collaboration and support where needed

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. We believe that everyone should pursue their passions and provide a real opportunity for this; whether you join one of our sports teams, social networks or bring a new interest to your colleagues.

Job Overview

We are currently seeking to recruit a Document Controller to join our Real Estate team. Initiative and problem-solving skills are essential, along with strong interpersonal and communication skills. The role involves implementing document control procedures, managing Common Data Environments (CDE) / Electronic Document Management Systems (EDMS) at an administrator level.

Key Responsibilities

• Management and configuration of CDE: Undertake configuration and daily management of the system, maintaining user accounts and security groups, and responding to user requests.
• Interface with Project Team and stakeholders: Act as the main contact for CDE-related queries and requests.
• Provide CDE training: Organise and deliver training sessions for new and existing users, maintain training logs, and guide on file naming protocols.
• Provide advanced training: To super users and administrators on advanced CDE features.
• Maintain Container Configuration & Workflows: Regularly check and fix file/document links and workflows.
• Develop and Maintain User guides: Prepare and update training materials and system guides.
• Manage system compliance: Conduct weekly audits and generate compliance reports.
• Create new project setups: Establish new project sites and assign users.
• Support: Provide ad-hoc reports, system usage information, and user activity support.
• Maintain User Directories and Protocols: Keep user access matrices, IM protocols, and file naming protocols current.
• Respond to ad-hoc requests: Offer advice and guidance on system use and policies.

Qualifications

• 3+ years of IM and/or consultancy experience.
• Experience with various projects.
• Administrator experience with systems like Aconex, ViewPoint/4P, Asite, Bentley, ProjectWise.
• User experience with other CDE/EDMS systems.
• Advanced Microsoft Office skills.
• Excellent interpersonal and communication skills.
• Organised, able to manage multiple requirements, and prioritize tasks.
• Skilled in presenting and delivering training.
• Experience setting up and maintaining workflows within CDE/EDMS.

Desirable Skills & Experience

• Knowledge of Building Information Modelling (BIM) related to IM and Document Control.
• Experience in stakeholder workshops, process mapping, and advanced CDE features like e-procurement.

Additional Information

We promote a healthy, flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer committed to diversity and inclusion. Learn more at www.turnerandtownsend.com. We do not charge candidates or agencies fees at any stage of our recruitment process.