Document Controller

OCS Group Limited; West of England; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Award-winning employer

OCS Academy digital learning

Wagestream access

Discounts via Hapi app

Flexible pay

Job summary

OCS Group Limited is seeking an experienced Document Controller to manage project documentation throughout the lifecycle, ensuring accuracy, version control and timely issuance across UK projects.

You will coordinate handover materials, maintain registers and work with major EDMS platforms while supporting quality assurance and compliance across the team.

Qualifications

• Experience using an electronic document management system (EDMS).
• Experience controlling drawings, technical documents and revisions.
• Knowledge of document registers, transmittals and approval workflows.
• Experience supporting project handover and close-out; Microsoft Office skills.
• Strong communication skills and ability to work with multiple stakeholders.

Responsibilities

• Maintain project document control systems, registers and records.
• Manage receipt, distribution, filing and archiving of project drawings and information.
• Maintain drawing registers, transmittal logs and document trackers.
• Track submissions, reviews, approvals and outstanding actions.
• Prepare document transmittals, status reports and project information for teams using EDMS platforms (Aconex, Asite, Viewpoint, SharePoint, Procore, Autodesk Construction Cloud).
• Support ISO 9001 processes, document audits and quality/compliance checks.
• Liaise with clients, consultants, contractors and suppliers on documentation requirements.
• Provide guidance on document control processes and procedures to project teams.
• Coordinate handover documentation including as-builts and O&M manuals.
• Ensure completed project records are archived and retained.

Skills

Attention to detail

Communication skills

Organisation

Quality assurance

Tools

EDMS

Job description

About The Role

We are looking for an experienced Document Controller to support the effective delivery of building services and project works. You will be responsible for managing and maintaining project documentation throughout the project lifecycle, ensuring information is accurate, controlled and issued in accordance with company and client requirements.

Key Responsibilities

• Maintain project document control systems, registers and records.
• Manage the receipt, distribution, filing and archiving of project drawings, revisions and technical information, ensuring the latest versions are available.
• Maintain drawing registers, transmittal logs and document trackers.
• Track document submissions, reviews, approvals and outstanding actions.
• Prepare document transmittals, status reports and project project teams with reporting and general project information using EDMS platforms such as Aconex, Asite, Viewpoint, SharePoint, Procore or Autodesk Construction Cloud.
• Support ISO 9001 processes, document audits and quality/compliance checks.
• Liaise with clients, consultants, contractors and suppliers regarding documentation requirements.
• Provide guidance to project teams on document control processes and procedures.
• Coordinate project handover documentation, including as-built drawings and O&M manuals.
• Ensure completed project records are accurately archived and retained.

About You

• Previous experience using an electronic document management system (EDMS).
• Experience controlling drawings, technical documents and revisions.
• Knowledge of document registers, transmittals and approval workflows.
• Experience supporting project handover and close-out Microsoft Office skills.
• Excellent attention to detail and organisational skills.
• Strong communication skills with the ability to work with multiple project stakeholders.
• An understanding of quality assurance and controlled-document processes.

Key Skills

• Document Control
• Version Control
• Information Management
• EDMS
• Drawing Control
• Quality Assurance
• Project Administration
• O&M Manuals
• Project Handover
• Stakeholder Management

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of 2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

Award-Winning Employer: Ranked 36th on Glassdoor's Best Companies to Work For 2025 - we value and motivate our people.

Digital Learning: The OCS Academy offers digital courses and
resources to help you build skills and grow your career.

Retail Perks: With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth: 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Vacancy ID: 66671

All LocationsLondon, BristolAll Locations is a required field

Advertising SalaryNot Specified

Business Unit: Hard Services (Trades & Engineering)

Hours Per Week: 37.5Working Days Per Week (e.g. Monday - Friday)Not Specified

Working Days: Monday, Tuesday, Wednesday, Thursday, FridayWorking Days is a required field

Is a Driving License Required?Not Specified