Document Controller

AERIUS Marine India Private Limited; Tees Valley; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

25 Days Annual Leave

8 Statutory Days

Pension contribution

Sick Pay

Flexible home working options

Job summary

AERIUS Marine UK is seeking a Document Controller to oversee project document control, ensure accurate transmittals, and maintain registers across client and supplier communications. The role requires precise organisation, strong Excel skills, and the ability to work within a secure data environment.

The DC will manage file servers, update drawings title blocks, and coordinate with the Project Engineer on deliverable forecasts, while maintaining a high standard of written and verbal

Qualifications

• Highly refined organisational skills, including managing document control on multiple contracts.
• Proficient in the use of Microsoft Excel.
• IT skills, experience and knowledge necessary for working competently within various collaborative data platforms; Egress/Proom/SAP/Kahootz; ERP systems; etc.
• Excellent written and verbal communication skills.
• Security clearance will be necessary; therefore a valid BPSS certificate is mandatory; charges covered by the company.

Responsibilities

• Prepare outgoing transmittals, general communications, requests for information, to client.
• Receive incoming transmittals, allocate to internal file server, distribute to relevant internal stakeholders both within and outside of AMUK.
• Maintain transmittal register for all incoming and outgoing AMUK deliverables.
• Receive incoming documentation from suppliers, allocate to relevant file locations on AMUK fileserver, and distribute to relevant stakeholders.
• Return markups, changes, etc., to suppliers, and facilitate confirmed delivery return dates for updates.
• Maintain transmittal registers for all incoming and outgoing supply chain deliverables.
• Fully responsible for ownership upkeep and maintenance of dedicated project Documents Status Register (DSR).
• Ability to maintain control records on drawings (update title blocks on CAD).
• Work with Project Engineer to maintain regular forecast dates for deliverables.

Skills

Organisational skills

Excel proficiency

IT/data platforms

Written and verbal communication

Tools

Egress

Proom

SAP

Kahootz

ERP systems

Job description

AERIUS Marine UK (AMUK – a subsidiary of AERIUS Marine GmbH and part of the Heinen & Hopman Group) is considered a market leader in the provision of turnkey Marine Heating Ventilation and Air Conditioning (HVAC), Chilled Water, Refrigeration and Fixed Firefighting systems. With a portfolio of customers spanning the Naval, Commercial and the Offshore Renewable Energy sectors, Aerius Marine can offer exciting challenges for an experienced

Document controller.

The role of Document Controller (DC) for AMUK sits at the core of our project delivery. The DC is the focal point of project communication, facilitating efficient and effective controls using multiple platforms, within a strictly controlled secure data environment.

Primary Responsibilities

Client Correspondence

• Prepare outgoing transmittals, general communications, requests for information, to client
• Receive incoming transmittals, allocate to internal file server, distribute to relevant internal stakeholders both within and outside of AMUK
• Maintain transmittal register for all incoming and outgoing AMUK deliverables

Supply Chain Correspondence

• Receive incoming documentation from suppliers (email, filesharing portals), allocate to relevant file locations on AMUK fileserver, and distribute to relevant stakeholders within business
• Return markups, changes, etc, (prepared by others), to suppliers, and facilitate confirmed delivery return dates for any updates
• Maintain transmittal registers for all incoming and outgoing supply chain deliverables

General

• Fully responsible for ownership upkeep and maintenance of dedicated project Documents Status Register (DSR)
• Ability to maintain control records on drawings (ability to update title blocks on CAD)
• Work with Project Engineer to maintain regular forecast dates for deliverables

Essential

Required skills and qualifications:

• Highly refined organisational skills, including managing document control on multiple contracts
• Proficient in the use of Microsoft Excel
• IT skills, experience and knowledge necessary for working competently within various collaborative data platforms; Egress/Proom/SAP/Kahootz; ERP systems; etc.
• Excellent written and verbal communication skills
• Security clearance will be necessary therefore a valid BPSS certificate is mandatory; upon appointment the charges accrued will be covered by the company

Desirable

• Formal qualifications relevant to the role
• Familiarisation with Heating Ventilation and Air Conditioning (HVAC), Chilled Water, Refrigeration and Fixed Firefighting systems
• Familiarisation with the Naval market
• Experience working within a highly controlled security environment

What AERIUS Are Looking For In You

• Highly efficient approach to the role, providing support to other project staff
• The skill sets and enthusiasm necessary to support project staff
• Effective interpersonal skills in communicating and delivering data control requirements
• The ability to work independently whilst being an active member of project teams
• Flexible approach, able to prioritise and act promptly on project requirements

Training And Development

Aerius Marne UK support continuous professional development and will work with the successful candidate to identify relevant/ appropriate training.

Salary & Benefits

• Competitive Salary
• 25 Days Annual Leave + 8 Statutory Days (pro-rata if part time)
• Pension contribution
• Sick Pay
• Flexible home working options are available