Document Controller

AERIUS Marine GmbH; Tees Valley; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

25 Days Annual Leave + 8 Statutory Days

Pension contribution

Sick Pay

Flexible home working options

Job summary

A leading marine HVAC company is seeking a Document Controller to manage project document communications efficiently. The candidate will prepare transmittals, maintain registers, and ensure compliance within a secure data environment. Essential skills include proficiency in Microsoft Excel, excellent communication abilities, and familiarity with HVAC systems. The role supports significant professional development opportunities and flexible working arrangements, ensuring individual growth while contributing to project success.

Qualifications

• Experience managing document control on multiple contracts.
• Experience working within a highly controlled security environment.
• Familiarity with HVAC and Refrigeration systems.

Responsibilities

• Prepare outgoing transmittals and general communications.
• Maintain transmittal registers for all deliverables.
• Work with project engineers to forecast deliverable dates.

Skills

Highly refined organisational skills

Proficient in Microsoft Excel

Excellent written and verbal communication skills

IT skills for data management

Effective interpersonal skills

Education

Formal qualifications relevant to the role

Tools

Egress

Proom

SAP

Kahootz

Job description

AERIUS Marine UK (AMUK – a subsidiary of AERIUS Marine GmbH and part of the Heinen & Hopman Group) is considered a market leader in the provision of turnkey Marine Heating Ventilation and Air Conditioning (HVAC), Chilled Water, Refrigeration and Fixed Firefighting systems. With a portfolio of customers spanning the Naval, Commercial and the Offshore Renewable Energy sectors, Aerius Marine can offer exciting challenges for an experienced

Document controller

The role of Document Controller (DC) for AMUK sits at the core of our project delivery. The DC is the focal point of project communication, facilitating efficient and effective controls using multiple platforms, within a strictly controlled secure data environment.

Primary responsibilities

• Prepare outgoing transmittals, general communications, requests for information, to client
• Receive incoming transmittals, allocate to internal file server, distribute to relevant internal stakeholders both within and outside of AMUK
• Maintain transmittal register for all incoming and outgoing AMUK deliverables

Supply Chain Correspondence

• Receive incoming documentation from suppliers (email, filesharing portals), allocate to relevant file locations on AMUK fileserver, and distribute to relevant stakeholders within business
• Return markups, changes, etc, (prepared by others), to suppliers, and facilitate confirmed delivery return dates for any updates
• Maintain transmittal registers for all incoming and outgoing supply chain deliverables

General

• Fully responsible for ownership upkeep and maintenance of dedicated project Documents Status Register (DSR)
• Ability to maintain control records on drawings (ability to update title blocks on CAD)
• Work with Project Engineer to maintain regular forecast dates for deliverables

Required skills and qualifications

• Highly refined organisational skills, including managing document control on multiple contracts
• Proficient in the use of Microsoft Excel
• IT skills, experience and knowledge necessary for working competently within various collaborative data platforms; Egress/Proom/SAP/Kahootz; ERP systems; etc.
• Excellent written and verbal communication skills
• Security clearance will be necessary therefore a valid BPSS certificate is mandatory; upon appointment the charges accrued will be covered by the company
• Formal qualifications relevant to the role
• Familiarisation with Heating Ventilation and Air Conditioning (HVAC), Chilled Water, Refrigeration and Fixed Firefighting systems
• Familiarisation with the Naval market
• Experience working within a highly controlled security environment

What AERIUS are looking for in you

• Highly efficient approach to the role, providing support to other project staff
• The skill sets and enthusiasm necessary to support project staff
• Effective interpersonal skills in communicating and delivering data control requirements
• The ability to work independently whilst being an active member of project teams
• Flexible approach, able to prioritise and act promptly on project requirements

Training and Development

Aerius Marne UK support continuous professional development and will work with the successful candidate to identify relevant/ appropriate training.

Salary & Benefits

• 25 Days Annual Leave + 8 Statutory Days (pro-rata if part time)
• Pension contribution
• Sick Pay
• Flexible home working options are available