Document Controller

Mitie Cleaning & Hygiene Services; Olney; On-site; GBP 26,000 - 34,000; Full time

Job summary

Mitie is seeking a proactive Document Controller to support the Design Team in Olney, Buckinghamshire. The role focuses on managing document databases, ensuring accuracy, compliance and smooth information exchange across internal and client systems.

You will upload and track documents, administer Autodesk Forma (ACC) and Aconex records, and generate MDRs with precise revision and status data. Strong attention to detail and the ability to manage multiple priorities are essential.

Qualifications

• Strong understanding of document control processes and workflows.
• Practical experience with electronic document control systems such as Autodesk Forma (ACC) and Aconex.
• Proficient Microsoft Office skills with excellent organisation and coordination.

Responsibilities

• Upload documents and drawings into document control systems and maintain accurate records.
• Administer and maintain project information within Autodesk Forma (ACC) and client platforms such as Aconex.
• Prepare and issue document transmittals per project and client requirements.
• Create, manage and maintain Master Document Registers (MDRs) with accurate status, revisions and issue information.
• Ensure consistency and compliance across documentation, templates, reports and drawings, reporting non-compliances.

Skills

Document control processes

Autodesk Forma (ACC)

Aconex

Microsoft Office

Organisational skills

Deadline management

Tools

Autodesk Forma (ACC)

Aconex

Job description

Better places, thriving communities.

ROLE: Document Controller

HOURS: 40 hours per week

LOCATION: Olney, Buckinghamshire

At Mitie, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day. We're looking for a Document Controller to support our Design Team by managing document databases and associated workflows, ensuring compliance, consistency, accuracy and effective information exchange across internal and client document control systems.

Role Responsibilities

• Upload documents and drawings into document control systems and maintain accurate records.
• Administer and maintain project information within Autodesk Forma (formerly Autodesk Construction Cloud (ACC)) and client platforms such as Aconex.
• Prepare and issue document transmittals in accordance with project and client requirements.
• Create, manage and maintain Master Document Registers (MDRs), ensuring document status, revision and issue information remains accurate and up to date.
• Ensure consistency and compliance across all documentation, templates, reports, calculations and drawings, identifying and reporting any non-compliances.

Required Qualifications

• Strong understanding of document control processes and document workflow management.
• Practical experience working with electronic document control systems, including Autodesk Forma (ACC), Aconex or similar platforms.
• Strong Microsoft Office and IT skills with excellent organisational and coordination abilities.
• Meticulous attention to detail, particularly regarding document status and revision control.
• Ability to manage multiple priorities, work independently and consistently meet deadlines in a fast-paced environment.

What's in it for you?

• Opportunity to work on major projects within a leading facilities management and engineering organisation.
• Career development and training opportunities within a supportive team environment.
• A collaborative workplace where your contribution directly supports project success and operational excellence.

There’s a place for you at Mitie, join us today!

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Pankaj Chaudhary at [e-mail].

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

Looking to move roles but not leaving the Mitie family? Why not share your experience with others about life at Mitie?