Document Controller

Elk Recruitment; North East; On-site; GBP 26,000 - 37,000; Full time

Job summary

Elk Recruitment in Northumberland seeks an experienced Document Controller to manage and maintain project documentation, ensuring version control and accessibility across teams.

The role requires strong knowledge of document management systems, excellent organizational skills, and the ability to work under pressure to meet deadlines. You will liaise with internal departments and external parties while handling confidential information with integrity.

Qualifications

• Proven experience as Document Controller or similar administrative role.
• Strong knowledge of document management systems and procedures.
• Excellent organizational and time management skills with keen attention to detail.
• Ability to work effectively both independently and as part of a team.
• Proficiency in using MS Office and document management platforms.
• Good communication skills to liaise with various departments and external stakeholders.
• Ability to handle confidential information with integrity and professionalism.

Responsibilities

• Manage and maintain all project documentation ensuring accuracy and proper version control.
• Implement and enforce document control procedures and policies in compliance with organizational standards.
• Coordinate the distribution and retrieval of documents among project teams and external parties.
• Maintain document registers and tracking systems to monitor document status and approvals.
• Ensure confidentiality and security of sensitive documents and data.
• Assist in the preparation and submission of reports, manuals, and other documentation as required.
• Facilitate audits of document management processes and provide necessary documentation support.

Skills

Document control

Communication

Time management

Attention to detail

Tools

MS Office

Job description

Role: Document Controller

Location: Cambois, Northumberland

Job Type: Permanent - Full time

Salary: Negotiable depending on experience

At Elk Recruitment, we are looking for an experienced Document Controller.

The Document Controller will play a critical role in managing, organising, and maintaining the flow of information and documentation throughout the company's projects and operations. This position requires a proactive individual who can ensure the accuracy, security, and accessibility of important documents, facilitating smooth communication across departments. The ideal candidate will have a strong understanding of document control processes, excellent communication skills, and the ability to work under pressure to meet tight deadlines.

Key Responsibilities:

• Manage and maintain all project documentation ensuring accuracy and proper version control.
• Implement and enforce document control procedures and policies in compliance with organizational standards.
• Coordinate the distribution and retrieval of documents among project teams and external parties.
• Maintain document registers and tracking systems to monitor document status and approvals.
• Ensure confidentiality and security of sensitive documents and data.
• Assist in the preparation and submission of reports, manuals, and other documentation as required.
• Facilitate audits of document management processes and provide necessary documentation support.

Requirements:

• Proven experience as a Document Controller or similar administrative role.
• Strong knowledge of document management systems and procedures.
• Excellent organizational and time management skills with a keen attention to detail.
• Ability to work effectively both independently and as part of a team.
• Proficiency in using computer software such as MS Office and document management platforms.
• Good communication skills to liaise with various departments and external stakeholders.
• Ability to handle confidential information with integrity and professionalism.

What’s next:

• If this role isn’t the perfect match but you're interested in similar opportunities, feel free to get in touch.