Document Controller

Sphere Solutions; Newport; On-site; GBP 32,000 - 43,000; Full time

Job summary

John Paul Construction is seeking an experienced Document Controller for a major data centre project in Newport, South Wales. The role covers day-to-day management, control, and distribution of project documentation to ensure information is recorded, maintained, and accessible to teams and stakeholders.

You will work with project management, engineering, commercial and site teams to ensure effective document control throughout the project lifecycle, supporting handover and close-out activities

Qualifications

• Proven experience as Document Controller in the construction industry.
• Strong knowledge of construction document control processes and procedures.
• Experience using Viewpoint and Procore.
• Excellent attention to detail and organisational skills.
• Ability to manage large volumes of documentation accurately and efficiently.
• Strong communication and interpersonal skills.

Responsibilities

• Manage and maintain project documentation in line with procedures.
• Control issue, receipt, revision and distribution of project documents.
• Maintain accurate document registers and up-to-date status.
• Upload, review and distribute drawings, specs, reports and correspondence.
• Ensure correct document revisions are available to project teams.
• Manage document workflows and approvals.
• Support project team with document retrieval and information requests.
• Liaise with subcontractors, consultants, suppliers and internal teams on submissions.
• Assist with close-out and handover of project documentation.

Skills

Document control

Communication

Attention to detail

Team collaboration

Tools

Viewpoint

Procore

Job description

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.

Location: Newport, South Wales

Sector: Data Centres / Construction

Employer: John Paul Construction

Employment Type: Permanent / Long-term opportunity

John Paul Construction is seeking an experienced Document Controller to join a major data centre project in Newport, South Wales.

This is an excellent opportunity for an experienced Document Controller / Construction Document Controller to work on a major, high-profile construction project with one of Ireland and the UK's leading main contractors.

The successful candidate will be responsible for the day-to-day management, control and distribution of project documentation, ensuring information is accurately recorded, maintained and accessible to project teams and stakeholders.

The Role

As Document Controller, you will work closely with the project management, engineering, commercial and site teams to ensure effective document control throughout the project lifecycle.

Your Responsibilities Will Include

• Managing and maintaining project documentation in line with company and project procedures.
• Controlling the issue, receipt, revision and distribution of project documents.
• Maintaining accurate document registers and ensuring document status is up to date.
• Uploading, reviewing and distributing drawings, specifications, reports, correspondence and other project documentation.
• Ensuring the correct document revisions are available to project teams.
• Managing document workflows and approvals.
• Supporting the project team with document retrieval and information requests.
• Liaising with subcontractors, consultants, suppliers and internal teams regarding document submissions.
• Ensuring project records are maintained accurately and efficiently.
• Assisting with the close-out and handover of project documentation.

Essential Experience

We are looking for an experienced Document Controller with a strong background in construction, ideally gained on large-scale projects such as data centres, commercial developments, industrial projects or other major infrastructure schemes.

You Should Have

• Proven experience working as a Document Controller within the construction industry.
• Strong knowledge of construction document control processes and procedures.
• Experience using Viewpoint and Procore.
• Excellent attention to detail and organisational skills.
• The ability to manage large volumes of documentation accurately and efficiently.
• Strong communication and interpersonal skills.
• The ability to work effectively with project teams, subcontractors, consultants and other stakeholders.
• A proactive approach with the ability to work independently and as part of a busy project team.

Long-Term Opportunity

The initial position will be based on a major data centre project in Newport.

On completion of the Newport project, the successful candidate will be expected to remain with John Paul Construction and transfer to another major project. Future projects may require staying away during the working week, with potential locations including the South East of England or the Newcastle area.

This is therefore an excellent opportunity for a Document Controller looking for a long-term career with a major construction contractor, rather than a short-term project position.

Why Join John Paul Construction?

You will have the opportunity to work on major construction projects alongside experienced project professionals, while developing your career within an established and growing construction business.

If you are an experienced Document Controller with Viewpoint and Procore experience and are interested in a long-term opportunity, we would like to hear from you.

Keywords: Document Controller, Construction Document Controller, Document Control, Construction Jobs, Data Centre Jobs, Data Centre Construction, Procore, Viewpoint, Newport Jobs, South Wales Jobs, Construction Careers, John Paul Construction