Document Controller

Mace Group; Manchester; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the construction sector is seeking a Document Controller to manage information effectively for client projects in Manchester. The role involves implementing information management strategies, ensuring compliance with ISO standards, and supporting project teams in achieving their objectives. Candidates should have relevant experience and be familiar with key IM software. Flexible working options are available.

Qualifications

• Experience in information management from projects or programmes.
• Familiarity with information architecture and filing conventions.
• Knowledge of construction, property, and real estate industries.

Responsibilities

• Implementing IM strategies and ensuring document quality.
• Supporting project personnel in accessing needed information.
• Contributing to the setup of the Common Data Environment (CDE).

Skills

Communication

Organizational Skills

Information Management

Education

Relevant technical qualifications and certifications such as APM IM

ISO 19650 certification

Tools

Aconex

SharePoint

Job description

Position status: This opportunity is for a secured role that is due to commence in May, subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consulting business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey. They are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

Working on a Mace project based in Manchester onsite 3 days a week, this Document Controller will undertake the delivery of the Information Management (IM) discipline for client projects/programmes, ensuring efficient information management and successful project/programme execution. The role includes implementing IM strategies, plans, and processes in line with standards, and ensuring documents and artefacts meet quality and standard requirements, including ISO 19650 compliance.

You’ll be responsible for:

• Following IM processes effectively and efficiently, adhering to standards including ISO 19650 for client-facing projects and programmes.
• Contributing to the effectiveness and efficiency of the project IM function, ensuring project personnel can access needed information.
• Supporting and guiding colleagues in IM practices and processes.
• Assuring and quality controlling documents and artefacts.
• Contributing to the setup, implementation, and development of the Common Data Environment (CDE).
• Supporting the global Digital Centre of Excellence, including knowledge sharing, processes, and case studies.
• Coordinating activities to ensure project success.
• Managing work activities to meet objectives, including performance management, development, and coaching.
• Working collaboratively towards the goal of net zero carbon transition and managing associated emissions and reductions during project delivery.

You’ll need to have:

• Some experience in information management from projects or programmes.
• Good written and oral communication skills.
• Experience working with diverse stakeholders; disciplined, methodical, and organized.
• Ability to work independently and as part of a team, including training others.

You’ll also have:

• Familiarity with information architecture, naming, numbering, and filing conventions. Working towards relevant technical qualifications and certifications such as APM IM, and experience with software like Aconex.
• Experience with SharePoint.
• Knowledge of construction, property, and real estate industries, including security, cybersecurity, and data protection awareness.
• Experience working in an international setting, either remotely or outside the UK. Familiarity with ISO 19650 series, UK BIM Framework, and CDE management.
• Relevant technical qualifications and certifications such as APM IM or equivalent.
• Subject matter expertise in key IM software including Aconex, ViewPoint, Business Collaborator, etc.
• ISO 19650 certification.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you do not meet all criteria, please apply as you may still be the best fit for this role or another within our organization.

We are open to discussing part-time, flexible, and hybrid working options if suitable.

Remember to check our Employee Referral Scheme. If you know talented individuals, you can recommend them using the ‘Refer a friend’ feature within the relevant job posting.