Document Controller

Balfour Beatty; London; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a Document Controller to join their Major Projects team in London. This role is pivotal in supporting the development and maintenance of critical documentation for the UK's largest construction project. You will collaborate with project teams to ensure effective information management and document control systems are in place. The position offers a flexible working environment with up to 40% remote work and a comprehensive benefits package. If you are passionate about infrastructure and want to contribute to impactful projects, this opportunity is for you.

Benefits

Smart working with flexible hours

25 days paid annual leave

Family friendly policies

Pension plan

Share incentive plan

Volunteering leave

Recognition schemes

Qualifications

• Strong knowledge of Microsoft Office and experience with EDMS.
• Practical experience in document control support.

Responsibilities

• Develop and maintain the Information Management Plan and Document Control Plan.
• Quality check incoming documents and support approval processes.

Skills

Microsoft Office

EDMS (AssetWise)

Document Control

Communication Skills

Job description

About the role

Balfour Beatty has an exciting opportunity for a Document Controller to join ouroutstandingMajor Projectsteamto work at our Old Oak Common development inLondon - join us and be part of the largest construction project in the UK.

HS2s new c. 1 billion Old Oak Common station will become the UKs best-connected rail station once completed. Our Balfour Beatty VINCI SYTRA joint venture will be responsible forthe final design, construction, and commissioning of the station in Northwest London.

Upon completion, the new station will boast six underground platforms and up to eightplatforms on the adjacent Great Western Main Line. Old Oak Common will also provide highspeed rail services to the Midlands, central London, Scotland, and the North, as well as directservices to three major airports. Incorporating passenger and retail facilities, the new stationwill provide an exceptional customer experience for both passengers and visitors to thestation.

What you'll be doing

• Provide appropriate input to the development, documentation and ongoing
  maintenance of the Information Management Plan and Document Control Plan (and corresponding procedures) to meet relevant requirements (including ISO 9001);
• Contribute to the development, establishment and implementation of mechanisms to effectively communicate requirements and corresponding information management / document control management systems; provide ongoing consulting, expertise, direction and support to members of the project team, suppliers and others.
• Support the Information Manager and Document Control Manager to ensure a
  specific, relevant, and comprehensive set of subcontract requirements relevant to
  information management / document control have been incorporated within each
  tender package.
• Provide appropriate proactive support working collaboratively with the project team, suppliers and others to ensure information management and document control systems are effectively implemented including:
  - Issue document numbers to relevant parties in accordance with the project
  requirements.
  - Quality check incoming documents (e.g. from designers/ sub-contractors) in
  line with the document control procedure.
  - Ensure documentation contains the appropriate metadata for tractability
  retrieval and audit purposes.
  - Provide document support to ensure information is issued and maintained in
  an efficient and accessible controlled manner.
  - Support the approval / acceptance processes-e.g. assist with collation,
  distribution and close-out of comments.
  - Support implementation of other relevant procedures such as contract
  management, Requests for Information and Technical Queries

Who we're looking for

• Good Knowledge of Microsoft Office and Experience using EDMS (AssetWise)
• Maintains a strong sense of personal ownership relevant to the role, seeks to add
  value to their function, and maintains a make it happen' approach.
• Ability to build strong relationships with the project team members, suppliers, client representatives, and other stakeholders.
• Substantial practical experience of document control support in a relevant business environment.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more

About us

Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we're driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail]