Document Controller

Vvb ENG; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

An established industry player is seeking a Document Controller to provide essential administrative and document control support. This role involves managing project documentation, ensuring accurate tracking, and facilitating communication between project personnel. With a commitment to sustainability and excellence, the company offers a dynamic work environment that prioritizes employee development and well-being. If you have a passion for construction and document management, this opportunity is perfect for you to grow your career in a supportive setting.

Benefits

Competitive salaries and yearly appraisals

Travel expenses

Perkbox access

Life Assurance

Private Medical Insurance

Pension Scheme

25 days holiday + bank holidays

Training and Development Opportunities

Qualifications

• Experience in Document Control and various Document Management Systems.
• Commitment to work within the construction environment.

Responsibilities

• Providing document control and administrative support during operational processes.
• Maintaining Document Control register and tracking project documents.
• Acting as the Assistant Project focal point for all administration matters.

Skills

Document Control

Document Management Systems (DMS)

Administrative Support

SAP

Tools

Asite VVB Document Control Management portal

Job description

Job title: Document Controller
Location: West London
Salary: 30k-40k

VVB delivers sustainable mechanical, electrical, and telecommunication engineering solutions with expertise and long-standing experience across Rail, Highways, Power, and Tunnels. Combining robust processes with specialist agility, our approach to projects always prioritises the best interests of our clients, our people, and the environment.

At VVB, our CORE Values define who we are, guiding our behaviours and decision-making across all levels. These values aren’t just principles—they represent the pillars of our company vision

C – Care & Collaboration
O – Opportunity & Ownership
R – Responsibility & Respect
E – Excellence & End Result Focus

ABOUT THE ROLE:

Providing document control and administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.

KEY RESPONSIBILITIES:

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Acting as the Assistant Project focal point for all administration matters.
• Placing requisitions on SAP
• Reconcile Delivery Notes with purchase orders
• Single point for all Timesheet, time and attendance related queries
• Regular updating of time and attendance using information from timesheet provided.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary
• Filing and archiving various paper work
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.
• Providing full secretarial and administrative support to Project Team

REQUIRED EXPERIENCE:

• Have an experience in Document Control and different DMS (Document Management System)
• Desire and commitment to work within the construction environment.

WHAT WE OFFER:

• Competitive salaries and yearly appraisals
• Travel expenses to locations outside of your contracted location
• Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools
• 3 x Life Assurance covered under the VVB Group Life Assurance scheme
• Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP, plus health assessment
• Pension Scheme (4% ER and 5% EE)
• 25 days holiday + bank holidays
• Training and Development Opportunities

VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion, or belief, sex, or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.

Does VVB sound like a company you would like to work for? Click apply and complete our application form.