Document Controller

1st Step Solutions Ltd; Leeds; On-site; GBP 28,000 - 38,000; Full time

Job summary

1st Step Solutions Ltd is seeking an experienced Document Controller for a residential project in Leeds. The role involves managing EDMS information, maintaining the filing system, and coordinating with the site team and supply chain.

You will handle drawing control, liaise with CAD/BIM services, and ensure QA checks and proper distribution of documents to the project team. The successful candidate will upload site documentation to Viewpoint, update registers and site files, and compile H&S

Qualifications

• Experience in EDMS document control on construction projects.
• Proficient with drawing registers and QA checks.
• Experience uploading site documents to Viewpoint and managing site records.

Responsibilities

• Distribute and manage incoming information from EDMS to the site team; save to project server.
• Maintain, monitor and control company and project records using the filing system.
• Oversee drawing control and liaise with CAD/BIM services; ensure correct drawing numbers and QA checks.
• Upload site documentation to Viewpoint; update registers and site files.
• Compile H&S files and ensure issue in line with HSE legislation.
• Organise site office administration, minutes, and travel arrangements as required.
• Coordinate IT issues for the project and site teams.
• Print and distribute documents through outsourced printing as needed.

Skills

Document control

EDMS management

Drawing control

Attention to detail

Tools

Viewpoint

EcoOnline

Job description

Document Controller

Contract

Leeds

1st Step Solutions are working on behalf of a Tier 1 M&E Contractor who have an opportunity for an experienced M&E Document Controller to join their team on a residential project in Leeds.

Responsibilities:

• Distributing and management of incoming information from EDMS to project site team and saved to project server.
• Maintenance, monitoring, and control of company and project records using filing system.
• Drawing control, management of the drawings register, liaison with outsourced CAD & BIM services team. Drawing number protocols are correct. QA checks of drawings. Distribution of drawings to site team and supply chain.
• Uploading of all site documentation to Viewpoint, updating registers and site files.
• Compiling H&S files while ensuring they are issued in accordance with the HSE legislation.
• Office Hard copy file structure created for all Site Inductions. Induction register created. Daily updated and weekly monitored for expired H&S card accreditations. Liaise with supply chain supervisors for necessary information.
• Site team and supply chain meeting minutes populated when required.
• General administrative duties
• Preparation of monthly progress and weekly company Labour returns for contract/project managers
• Preparation of weekly sub-contractor meeting schedule for project team
• Issue weekly company schedules to client and supply chain.
• Meeting room bookings for team and sub-contractors
• Site office and facilities management, archiving completed projects and stationery purchasing.
• Site team expense claims and travel bookings when required.
• Organising and dealing with all IT issues for the Project and Site team office teams.
• Creating and regular updating of Site Directory, Populate Site team holiday planner.
• Liaising and requesting drawings and contracts to be printed with out-sourced printing company.
• Organising Courier requests
• Collating and inputting site monthly hours for site team and supply chain on EcoOnline
• Ordering H&S and bespoke company signs from outsourced sign printing company.
• Ordering company permit and other bespoke books from Hague