SURF LEAD Document Controller

NES Fircroft; Greater London; On-site; GBP 70,000 - 90,000; Full time

Job summary

NES Fircroft seeks an experienced SURF Lead Document Controller in London to oversee document control for a major offshore energy project. The role requires leading a team of controllers, ensuring document integrity, traceability, and timely distribution across engineering, procurement, construction, commissioning, and start-up phases.

The candidate will manage the DMS, coordinate with project stakeholders and contractors, and drive quality control, audits, and reporting throughout the project

Qualifications

• Minimum 10 years' experience in Document Control within large-scale projects.
• Experience leading and mentoring Document Control teams.
• Fluent English communication; additional languages advantageous.

Responsibilities

• Develop and implement document control processes aligned with project requirements and contractual obligations.
• Lead and coordinate a team of Document Controllers to ensure consistency and quality.
• Manage the Document Management System (DMS) across the project lifecycle and coordinate with stakeholders.

Skills

Leadership

Stakeholder management

English proficiency

DMS/EDMS proficiency

Microsoft Office

SharePoint

Tools

EDMS

DMS

SharePoint

Job description

SURF Lead Document Controller

Location: London, United Kingdom
Contract Type: Residential Contract
Duration: Initial 12-month contract with potential extension up to 4 years

About the Role

We are seeking an experienced SURF Lead Document Controller to join a major offshore energy development project. The successful candidate will be responsible for ensuring the integrity, traceability, accessibility, and quality of project documentation throughout the engineering, procurement, construction, commissioning, and start-up phases of the project.

This is a leadership position requiring the supervision of a team of Document Controllers and close collaboration with project stakeholders, contractors, and operational teams.

Key Responsibilities

• Develop and implement document control processes in line with project requirements, industry standards, and contractual obligations.
• Lead and coordinate a team of Document Controllers, ensuring consistency and quality across documentation activities.
• Manage and maintain the Document Management System (DMS), ensuring its effective operation throughout the project lifecycle.
• Oversee the receipt, review, tracking, distribution, and archiving of project documentation.
• Manage project correspondence and ensure accurate recording and distribution.
• Act as the primary focal point for document control activities between the project team, contractors, and subcontractors.
• Support the preparation and handover of final project documentation to operations teams.
• Monitor contractor compliance with document numbering, formatting, and metadata requirements.
• Conduct document control audits and regular quality checks within the DMS.
• Coordinate with project planning and scheduling teams to align documentation deliverables with project milestones.
• Assist with administration and maintenance of collaborative platforms such as SharePoint.
• Generate document control reports, KPIs, and project documentation metrics.
• Provide guidance, training, and support to project stakeholders on document control procedures and systems.
• Ensure continuity of document control services during team absences and periods of increased workload.

Health, Safety & Environmental Responsibilities

• Comply with all project and company HSE requirements, policies, and procedures.
• Report safety observations, incidents, near misses, and non-conformances as required.
• Participate in HSE meetings, audits, inspections, and training activities.
• Promote a positive safety culture and safe working practices across the project team.
• Support office security and workplace safety initiatives.

Requirements

• Minimum 10 years' experience in Document Control within large-scale engineering, construction, energy, infrastructure, or industrial projects.
• Previous experience leading and mentoring Document Control teams.
• Strong knowledge of document management systems, document control methodologies, and information management principles.
• Experience working with Electronic Document Management Systems (EDMS).
• Proficiency in Microsoft Office and collaborative platforms.
• Excellent organisational skills with strong attention to detail.
• Effective communication and stakeholder management skills.
• Ability to work successfully within an international and multicultural project environment.
• Fluent English communication skills; additional languages are advantageous.

Preferred Experience

• Experience supporting offshore, subsea, SURF, EPC, EPCM, or major capital projects.
• Familiarity with project handover and turnover processes.
• Experience implementing document management procedures at contractor and subcontractor locations.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.