Document Controller

Regen Solutions; Guildford; On-site; GBP 36,000 - 44,000; Full time

Job summary

Regen Solutions seeks an organized Document Controller for our Redhill project delivery team. You will manage architectural drawings, submittals, QA checklists, and compliance data to meet industry standards.

You will oversee Fieldview usage, ensure data integrity, and generate progress and quality reports for Project Managers, supporting snagging and handover activities.

Qualifications

• Minimum 2–3 years as a Document Controller in façade, cladding, curtain walling, or glazing sectors.
• Solid understanding of cladding terminology and materials (rainscreen, unitized curtain walling, stone, panels).
• Experience with EDMS platforms and project document control processes.

Responsibilities

• Manage, log, and distribute project documentation using EDMS.
• Ensure documents follow naming conventions, revisions, and status codes.
• Track RFIs, submittals, and design variations, coordinating with teams to meet deadlines.

Skills

EDMS workflows

Viewpoint Fieldview

RFI tracking

QA checklists

Tools

Aconex

Asite

Procore

Viewpoint For Projects

Job description

Location: Redhill, Surrey

Job Type: Full-time, Permanent

Salary: £40,000 per annum + benefits

Company

Tier 1 industry-leading specialist in the design, engineering, and installation of premium façades and cladding systems. Renowned for delivering complex, high-profile building envelopes. They strive to set the benchmark for quality, architectural innovation, and technical excellence. The team thrives on precision, safety, and a collaborative culture, making us the go-to partner for iconic commercial and residential landmarks

Position Overview

We are seeking an organized, detail-oriented Document Controller with dedicated experience in the façade and cladding sector to join our elite project delivery team based in Redhill. In this role, you will be the backbone of our project information pipeline, ensuring all architectural drawings, technical submittals, QA checklists, and compliance data are flawlessly managed to our industry-leading standard

Key Responsibilities

• Manage, log, and distribute all project documentation (including architectural drawings, structural calculations, cladding data sheets, and fabrication details) using our Electronic Document Management Systems (EDMS).
• Ensure all incoming and outgoing project data conforms to strict company and client naming conventions, revisions, and status codes
• Track and manage Requests for Information (RFIs), Technical Submittals, and Design Variations, chasing internal teams and external consultants to meet tight project deadlines.
• Serve as the primary user and administrator for Fieldview, ensuring project templates, digital forms, and QA checklists are properly set up and maintained.
• Monitor site-captured data, tracking progress on cladding installation, weatherproofing inspections, and handover packages.
• Generate regular reports from Fieldview to assist Project Managers in tracking defects (snagging), quality compliance, and close-out metrics
• Maintain accurate records for strict façade compliance standards, including fire safety ratings, material tracing, and thermal performance certification.
• Collate and compile comprehensive Operations & Maintenance (O&M) manuals and As-Built documentation for final project handover.

Skills & Experience Required

Industry Experience (Essential)

• Minimum of 2–3 years of experience as a Document Controller specifically within the façade, cladding, curtain walling, or architectural glazing sectors.
• A solid understanding of cladding-specific technical language, drawing types, and materials (e.g., rainscreen, unitized curtain walling, stone, composite panels).

Software & Systems (Essential)

• Proven, hands-on experience using Viewpoint Fieldview to manage on-site QA, progress tracking, and defect management.
• Proficiency with major tier-1 EDMS platforms widely used in construction (such as Aconex, Asite, Procore, or Viewpoint For Projects.